Project Coordinator & Documentation Specialist

Alexander Mechanical Inc.; Kansas City (MO); On-site; USD 60,000 - 80,000; Full time

Job summary

Alexander Mechanical is seeking a Project Engineer to provide administrative and project coordination support to Project Managers and assigned teams. This role emphasizes documentation, communication, organization, tracking, and follow-up, with no mandatory mechanical construction experience required.

Responsibilities include maintaining project files, preparing and distributing documentation, managing submittals and RFIs, coordinating with vendors and customers, and supporting multiple projects

Qualifications

• Strong organization and administrative abilities with attention to detail.
• Clear written and verbal communication skills.
• Ability to prioritize multiple items and meet deadlines.

Responsibilities

• Provide administrative and coordination support to Project Managers and assigned project teams.
• Maintain organized electronic and paper project files and records.
• Prepare, track, distribute, and maintain project documentation and correspondence.
• Assist with submittals, RFIs, transmittals, logs, and other project-related documentation.
• Help prepare, process, and track purchase orders, material requests, and supporting documentation.
• Communicate with vendors, subcontractors, customers, field personnel, and internal departments as directed by the Project Manager.
• Assist with meeting preparation, meeting notes, action item tracking, and project follow-up.
• Track outstanding project items, due dates, documentation, and required responses.
• Assist with change order documentation, project cost information, and supporting records.
• Maintain accurate project information in company systems, spreadsheets, logs, and reports.
• Assist with scheduling, coordination, and communication of project activities as requested.
• Support project closeout by organizing required documents, outstanding items, and final records.
• Support multiple Project Managers and projects while maintaining accuracy and timely follow-through.

Skills

Organizational skills

Written and verbal communication

Attention to detail

Prioritization

Spreadsheets proficiency

Education

Construction Management

Tools

Microsoft Office

Job description

Alexander Mechanical is seeking a Project Engineer to provide administrative and project coordination support to Project Managers and assigned teams. This role emphasizes documentation, communication, organization, tracking, and follow-up, with no mandatory mechanical construction experience required.

Responsibilities include maintaining project files, preparing and distributing documentation, managing submittals and RFIs, coordinating with vendors and customers, and supporting multiple projects