Project Coordinator & Dispatch Lead — Doc Control & Billing

GeoTek; Meridian (ID); Presencial; USD 28.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off (PTO)

Paid Holidays

Descripción de la vacante

GeoTek in Meridian, Idaho is hiring a Full-Time Project Coordinator/Dispatch & Document Control Lead to support inspections, manage project documents, and assist with billing on large industrial projects.

Ideal candidates bring a Bachelor's degree or 4+ years in engineering-related fields, strong Microsoft Office skills (Outlook, Excel, Word), and experience with project-based accounting systems such as Ajera. This role emphasizes organization and responsive client communication.

Formación

• Bachelor's degree in business administration, accounting, finance, or a related field; or a minimum of 4 years of experience (engineering industry experience preferred).
• Strong experience with Microsoft Office applications (Outlook, Excel, Word).
• Clear verbal and written communication skills and attention to detail.

Responsabilidades

• Coordinate high-volume inspection scheduling with clients, contractors, project managers, and staff.
• Track and maintain project data, labor hours, invoices, and reports using accounting and PM software.
• Create, organize, maintain, and distribute project files and reports per policy.
• Coordinate and support billing activities; review information, monitor budgets, and assist collections.
• Process client payments by recording and applying funds to invoices.
• Serve as contact for clients on billing matters to ensure responsiveness.
• Perform quality control reviews of documents and billing packages for accuracy.
• Identify opportunities to improve administrative, scheduling, billing and project support processes.
• Provide general support to project managers and accounting personnel.

Conocimientos

Attention to detail

Organizational skills

Multitasking

Verbal and written communication

Time management

Educación

Bachelor's degree in business administration, accounting, finance, or a related field

Herramientas

Microsoft Office

Outlook

Excel

Word

Ajera

Descripción del empleo

GeoTek in Meridian, Idaho is hiring a Full-Time Project Coordinator/Dispatch & Document Control Lead to support inspections, manage project documents, and assist with billing on large industrial projects.

Ideal candidates bring a Bachelor's degree or 4+ years in engineering-related fields, strong Microsoft Office skills (Outlook, Excel, Word), and experience with project-based accounting systems such as Ajera. This role emphasizes organization and responsive client communication.