Project Coordinator: Scheduling & Dispatch Lead

GeoTek Operations Limited; Meridian (ID); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off (PTO)

Paid Holidays

Job summary

GeoTek Operations Limited is hiring a Full-Time Project Coordinator/Dispatch & Document Control Lead in the Meridian, ID office. The role supports inspections, project document control, and billing tasks for large industrial projects.

Strong organization and multitasking are essential, with experience in accounting processes preferred. The position requires a bachelor’s degree in business/admin or 4+ years in engineering-related fields, proficiency in MS Office, and the ability to work in a

Qualifications

• Bachelor's degree or ≥4 years in engineering-adjacent field.
• Strong MS Office skills including Outlook, Excel, Word.
• Clear verbal and written communication with detail orientation.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate high-volume inspection scheduling and maintain client/contractor/project manager communication.
• Track and maintain project data, labor hours, invoices, and reports in project management software.
• Create and organize project files and administrative documentation per policy.
• Assist with billing: prepare invoices, monitor budgets, and support collections.
• Process client payments and apply funds to invoices in accounting systems.
• Serve as billing contact to resolve inquiries and support client satisfaction.
• Perform quality control reviews of project docs and billing packets for accuracy.

Skills

Communication skills

Multitasking

Attention to detail

Verbal and written communication

Adaptability / learning new software

Education

Bachelor's degree in business administration, accounting, finance, or related field

Tools

Microsoft Office (Outlook, Excel, Word)

Ajera accounting software

Job description

GeoTek Operations Limited is hiring a Full-Time Project Coordinator/Dispatch & Document Control Lead in the Meridian, ID office. The role supports inspections, project document control, and billing tasks for large industrial projects.

Strong organization and multitasking are essential, with experience in accounting processes preferred. The position requires a bachelor’s degree in business/admin or 4+ years in engineering-related fields, proficiency in MS Office, and the ability to work in a