Project Coordinator, Development Management

Prologis; Friedensville (PA); On-site; USD 52,000 - 74,000; Full time

Job summary

Prologis is seeking a Development Project Coordinator in the Lehigh Valley, PA and Columbia, MD area to support development and construction teams. The role involves keeping project records, contracts, invoices, and reporting accurate while moving projects through established processes, with growth toward development management.

You will work closely with Development Managers, Accounting, contractors, consultants, and vendors; success depends on attention to detail, sound judgment, and timely

Qualifications

• Minimum 3–5 years of related industry experience.
• Experience as a project administrator, development assistant, project engineer, or similar role.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to prioritize assignments and meet deadlines across multiple stakeholders.
• Strong written and verbal communication with colleagues, management, contractors, and vendors.

Responsibilities

• Maintain project records, contracts, invoices, and reporting accurately.
• Support development managers, accounting, contractors, consultants, and vendors.
• Prepare recurring project reports, monthly/quarterly accruals and budget-to-actual reporting.

Skills

MS Office

Prioritization

Communication

Team coordination

Education

High school diploma or related training

Tools

Bluebeam

Autodesk Forma

PeopleSoft

Job description

At Prologis, we don't just lead the industry-we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one-not just shaping the future of logistics but building what comes next.

Job Title:
Project Coordinator, Development Management
Company:
Prologis

Project Coordinator, Development Management

Lehigh Valley, PA and Columbia, MD

A coordinator role with room to grow into development management

Do you want to play a role in global commerce? Prologis is seeking a Development Project Coordinator to support our development and construction teams. This role keeps project records, contracts, invoices, and reporting accurate and current while helping projects move through established processes. It also offers meaningful exposure to the full development lifecycle, with a long-term opportunity to build the experience and capabilities needed to pursue advanced roles within the Development team.

The coordinator works closely with Development Managers, Development Directors, Accounting, contractors, consultants, and vendors. Success requires sound judgment, attention to detail, responsiveness, and consistent follow-through across multiple priorities.

Key responsibilities

• Draft, edit, route for signature, and enter contracts, addenda, and change orders for shell development, tenant improvements, and Build-to-suit projects in PeopleSoft.
• Review and enter invoices in PeopleSoft, verify cost coding against contract terms, and work with contractors, consultants, and Development Managers to resolve discrepancies.
• Maintain contractor insurance records and obtain required updates before payment.
• Prepare recurring project reports, monthly and quarterly accruals, and budget-to-actual reporting using contracted costs; help project teams maintain current cost and status information.
• Provide support and assistance to Development team with review of contract formatting, exhibit inclusion, and tracking of signatures
• Serve as a resource for development and accounting processes, communicate Prologis requirements to contractors, and provide process guidance to development administrative assistants as needed.
• Prepare monthly expense reports and coordinate travel and other administrative support for the team.
• Coordinate information and follow-ups among internal teams and external partners; support clear, timely communication and dependable project records.
• As experience grows, support project tracking and coordination across due diligence, entitlements, design, permitting, and construction, and participate in project meetings and stakeholder coordination.
• Potential support of extended market team members as well as immediate team members.
• Track legal requests, historical and current bonds and letter of credit, and master project status list
• Prologis has adopted full integration into Autodesk Forma (Procore comparable software) and Project Coordinator will be expected to develop strong working knowledge of the accounting, contract drawings, and file management modules of the software in order to support team projects - additional software modules will be introduced in the future, and ideal candidate will increase their proficiency with the program moving forward.
• Coordination and assistance in the planning of team, project, and safety related activities and events.

Building blocks for success

Required

• At least 3-5 years of related industry experience.
• Experience in a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or similar role.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Ability to prioritize assignments, follow direction from multiple stakeholders, and meet deadlines accurately.
• Effective written and verbal communication with colleagues, management, contractors, vendors, and customers.
• Sound judgment, discretion, attention to detail, and appropriate handling of sensitive or confidential information.
• Ability to travel approximately 15-20% of the time.

Preferred

• Experience in construction, real estate development, or a related field; relevant training or a high school diploma.
• Experience with Bluebeam.
• Experience with Autodesk Forma and other Autodesk software platforms
• Experience with PeopleSoft
• Willingness and capability to use emerging technology, automation, and AI tools to improve efficiency, quality, and speed, while applying sound judgment and accountability

This position is designed to build a strong foundation in project controls, coordination, and development processes. Over time, the coordinator may take on broader project r