Project Coordinator, Development Management

Prologis; South Whitehall Township (PA); On-site; USD 77,000 - 90,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) retirement plan with company a

22 days PTO + holidays

Job summary

Prologis is hiring a Development Project Coordinator to support development and construction teams across Lehigh Valley, PA and Columbia, MD. You’ll keep contracts, invoices, and reporting accurate while helping projects move through established processes.

The role offers exposure to the full development lifecycle and long-term growth within the Development team, working with managers, accounting, contractors, consultants, and vendors.

Qualifications

• 3–5 years of related industry experience in project administration or similar roles.
• Proficiency with MS Office; ability to manage multiple stakeholders.
• Effective written and verbal communication with colleagues, management, contractors and vendors.
• Willingness to travel ~15–20% of the time.

Responsibilities

• Draft, edit, route for signature, and enter contracts and change orders.
• Review invoices in PeopleSoft and resolve discrepancies with teams.
• Maintain contractor records and ensure proper insurance updates.
• Prepare recurring project reports and budget-to-actual analyses.
• Support development team with contract formatting and signatures.

Skills

MS Office Proficiency

Prioritization skills

Communication

Education

High school diploma (preferred)

Tools

Excel

Word

PowerPoint

Outlook

Bluebeam

Autodesk Forma

PeopleSoft

Job description

At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title: Project Coordinator, Development Management

Lehigh Valley, PA and Columbia, MD

A coordinator role with room to grow into development management. Do you want to play a role in global commerce? Prologis is seeking a Development Project Coordinator to support our development and construction teams. This role keeps project records, contracts, invoices, and reporting accurate and current while helping projects move through established processes. It also offers meaningful exposure to the full development lifecycle, with a long-term opportunity to build the experience and capabilities needed to pursue advanced roles within the Development team. The coordinator works closely with Development Managers, Development Directors, Accounting, contractors, consultants, and vendors. Success requires sound judgment, attention to detail, responsiveness, and consistent follow-through across multiple priorities.

Key Responsibilities

• Draft, edit, route for signature, and enter contracts, addenda, and change orders for shell development, tenant improvements, and Build-to-suit projects in PeopleSoft.
• Review and enter invoices in PeopleSoft, verify cost coding against contract terms, and work with contractors, consultants, and Development Managers to resolve discrepancies.
• Maintain contractor insurance records and obtain required updates before payment.
• Prepare recurring project reports, monthly and quarterly accruals, and budget-to-actual reporting using contracted costs; help project teams maintain current cost and status information.
• Provide support and assistance to Development team with review of contract formatting, exhibit inclusion, and tracking of signatures.
• Serve as a resource for development and accounting processes, communicate Prologis requirements to contractors, and provide process guidance to development administrative assistants as needed.
• Prepare monthly expense reports and coordinate travel and other administrative support for the team.
• Coordinate information and follow-ups among internal teams and external partners; support clear, timely communication and dependable project records.
• As experience grows, support project tracking and coordination across due diligence, entitlements, design, permitting, and construction, and participate in project meetings and stakeholder coordination.
• Potential support of extended market team members as well as immediate team members.
• Track legal requests, historical and current bonds and letter of credit, and master project status list.
• Prologis has adopted full integration into Autodesk Forma (Procore comparable software) and Project Coordinator will be expected to develop strong working knowledge of the accounting, contract drawings, and file management modules of the software in order to support team projects – additional software modules will be introduced in the future, and ideal candidate will increase their proficiency with the program moving forward.
• Coordination and assistance in the planning of team, project, and safety related activities and events.

Required

• At least 3-5 years of related industry experience.
• Experience in a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or similar role.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Ability to prioritize assignments, follow direction from multiple stakeholders, and meet deadlines accurately.
• Effective written and verbal communication with colleagues, management, contractors, vendors, and customers.
• Sound judgment, discretion, and attention to detail, and appropriate handling of sensitive or confidential information.
• Ability to travel approximately 15-20% of the time.
• Willingness and capability to use emerging technology, automation, and AI tools to improve efficiency, quality, and speed, while applying sound judgment and accountability.

Preferred

• Experience in construction, real estate development, or a related field; relevant training or a high school diploma.
• Experience with Bluebeam.
• Experience with Autodesk Forma and other Autodesk software platforms.
• Experience with PeopleSoft.

Salary

Salary Range of: $77,000 - $90,000. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Benefits

• All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents.
• Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits.
• Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation.
• We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
• All job offers are contingent upon successful completion of background verification.

Employment Information

Employment Type: Full time Location: Pennsylvania-Lehigh Valley Office Additional Locations: Columbia, Maryland

About Prologis

We are builders, thinkers and doers—creating more than space, we power global commerce. We seek and attract top talent from around the world and foster a culture where diverse ideas fuel innovation, collaboration and excellence.

Equal Opportunity/Affirmative Action

Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.