Project Coordinator (Creative)

JOLYN Clothing Company, LLC; Huntington Beach (CA); Hybrid; USD 68,000 - 80,000; Full time

Job summary

JOLYN Clothing Company, LLC in Huntington Beach, CA is seeking a Creative Project Coordinator to support the Creative Director and keep projects moving from brief to delivery. This hands-on role organizes assets, calendars, and logistics so the creative team can focus on vision.

You will help maintain asset libraries, track milestones, and communicate status to stakeholders. The position is full-time and hybrid, requiring 2 days in the HB office and occasional travel for offsite shoots.

Qualifications

• 1–3 years of experience in a creative agency, in-house creative team, studio or production environment, or in a project coordination role.
• Experience with Adobe Creative Cloud (Photoshop, Illustrator, InDesign) or Figma, to make quick edits or prep files.
• Working knowledge of project management tools such as Asana and Google Workspace or Microsoft Office.

Responsibilities

• Manage the Creative department’s Asana board to keep milestones, deliverables, owners, approvals and deadlines on schedule.
• Oversee the seasonal launch tracker, making sure all creative deliverables are on schedule.
• Manage & track all marketing requests from the social, e-commerce, email, retail and wholesale departments.
• Assist with pre photoshoot production including sample tracking, shot lists, product lists, call sheets.

Skills

Creative coordination

Asana proficiency

Time management

Tools

Adobe CC

Figma

Asana

Google Workspace

MS Office

Job description

Over a decade ago, we reinvented women’s competitive swimwear, making it better fitting, more durable and as unique as the women who inspired us. With our heritage of designing high-performance swimwear for world class athletes, we now make a range of sustainable swimwear that fits comfortably, stays put, and will last for years to come.

As we move into new product categories and sales channels, we are looking for a sharp, organized, and proactive Creative Project Coordinator to help streamline our creative workflows. In this role, you will work side by side with our Creative Director and keep every creative project moving from brief to delivery. Your goal is to keep projects on schedule, organize assets, manage calendars, and handle logistics so the Creative Director can focus on big-picture creative vision. This is a hands‑on role for someone who loves creative work and is energized by getting things done.

Location: Huntington Beach, CA 92649

Employment Type: Full-Time

Job Details: This is a hybrid role. Must be available to work in our Huntington Beach, CA office at least 2 days per week and be available to travel for offsite photoshoots

Reports to: Creative Director

Roles and Responsibilities:

• Manage the Creative department’s Asana board to keep milestones, deliverables, owners, approvals and deadlines on schedule and visible across the team.
• Oversee the seasonal launch tracker, making sure all creative deliverables are on schedule.
• Manage & track all marketing requests from the social, e-commerce, email, retail and wholesale departments.
• Assist with pre photoshoot production including sample tracking, shot lists, product lists, call sheets, etc.
• Keep the Creative Director up to date on project status, risks and upcoming decisions so they can stay focused on the creative.
• Take notes in creative reviews and client meetings, then turn feedback into clear action items and follow up on them.
• Serve as the central liaison between the creative team and cross-functional partners, freelancers and clients. Share updates, route feedback and keep everyone aligned on scope, timelines and decisions.
• Organize and maintain asset libraries, file structures, brand guidelines and project archives.
• Maintain a positive work climate and an environment based on trust, diversity, and inclusion within the team.
• Foster and communicate the values that support the mission and objectives of JOLYN.
• Ad hoc projects and other duties as assigned.

Education & Experience:

• 1–3 years of experience in a creative agency, in-house creative team, studio or production environment, or in a project coordination role.
• Experience with Adobe Creative Cloud (Photoshop, Illustrator, InDesign) or Figma, to make quick edits or prep files.
• Working knowledge of project management tools such as Asana and Google Workspace or Microsoft Office.
• Exceptional organization: you can juggle several projects and deadlines without dropping details.
• Proactive follow-through, with a habit of tracking down outstanding items before a bottleneck or delay occurs.
• Clear, friendly written and verbal communication, with the confidence to follow up with clients and senior colleagues.
• Strong work ethic and time management skills, ability to prioritize projects, find solutions and multitask.
• A collaborative, “team-first” attitude in a fast-paced environment.

Salary Range:

The anticipated base salary range for this role is $68,000-$80,000 depending on factors such as a candidate’s qualifications, skills, experience, and competencies.

JOLYN is an equal opportunity employer and we value diversity on our team. We do not discriminate on the basis of race, color, religion, sex, national origin, gender, sexual orientation, age, disability, veteran status, or any other legally protected status.