Project Coordinator – Contracts & Execution

CyOne; Maryland; On-site; USD 55,000 - 75,000; Full time

Job summary

CyOne is seeking a highly organized Project Coordinator to support project operations, proposals, and contract administration in Maryland. The role includes scheduling, reporting, document control, meetings, travel coordination, and ensuring deliverables meet scope and timelines.

The ideal candidate will have 3+ years of admin or coordination experience, strong communication, and proficiency in MS Office 365. Prior government contracts exposure and familiarity with ROMs are a plus.

Qualifications

• Associate or bachelor’s-degree-level candidate with strong administrative and coordination skills.
• Minimum 3+ years in administrative, project coordination, or office-management roles.
• Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Excellent written and verbal communication; strong organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience preparing reports, presentations, and meeting documentation.
• Attention to detail and ability to work independently across teams.

Responsibilities

• Monitor project status and provide administrative support to project managers and executives.
• Prepare capture action items, and distribute meeting minutes.
• Identify tasks outside the awarded scope and coordinate ROMs with program management.
• Maintain project documentation, licenses, records, and correspondence.
• Coordinate schedules, meetings, calls, and project reviews.
• Track project schedules, milestones, deliverables, and action items.
• Support proposal development activities and contract administration tasks.
• Assist with travel coordination and logistics for employees and customers.
• Maintain filing systems, project repositories, and corporate records.
• Coordinate communications between management, staff, customers, subcontractors, and partners.
• Assist with procurement requests, office operations, and supply management.
• Support monthly status reporting and other management reporting requirements.

Skills

Administrative support

Project coordination

MS Office 365

Communication skills

Education

Associate degree in Business Administration

Bachelor’s degree preferred

Tools

SharePoint

MS Teams

CRM systems

Job description

CyOne is seeking a highly organized Project Coordinator to support project operations, proposals, and contract administration in Maryland. The role includes scheduling, reporting, document control, meetings, travel coordination, and ensuring deliverables meet scope and timelines.

The ideal candidate will have 3+ years of admin or coordination experience, strong communication, and proficiency in MS Office 365. Prior government contracts exposure and familiarity with ROMs are a plus.