Project Coordinator, Contract

BRAINS; United States; On-site; USD 42,000 - 70,000; Part time

Job summary

BRAINS in United States is seeking a contract Project Coordinator to support project execution by assisting with scheduling, documentation, and quality assurance in our fast-paced agency.

You will gain hands-on experience managing projects, coordinating internal meetings, and helping track deliverables while learning project management methodologies.

The role requires 1–3 years in an agency setting, strong organizational and communication skills, and a proactive, collaborative mindset.

Qualifications

• 1–3 years of agency project management experience.
• Experience in creative/advertising environment preferred.
• Internships count.

Responsibilities

• Assist with project setup: timelines, task assignments, and documentation.
• Track deliverables and update project status reports.
• Support QA and review processes before deliverables are sent to clients.
• Learn project management methodologies and best practices.
• Help coordinate internal meetings and manage workflow tools.

Skills

Agency project management

Multitasking

Communication

Organizational skills

Tools

Workflow tools

Job description

About BRAINS

BRAINS is an independent creative agency and proud B-Corp. We' re a group of no-a**hole, roll-up-our-sleeves creatives, united by a mission to spark market and cultural impact and connect people around shared values and passions. We partner with mission-driven brands looking to rethink and rewrite industry norms.

About BRAINS

BRAINS is an independent creative agency and proud B-Corp. We' re a group of no-a**hole, roll-up-our-sleeves creatives, united by a mission to spark market and cultural impact and connect people around shared values and passions. We partner with mission-driven brands looking to rethink and rewrite industry norms.

About The Role

We are looking for a contract Project Coordinator to support project execution by assisting with scheduling, documentation, and quality assurance. You’ll gain hands‑on experience in managing projects within our fast‑paced agency environment.

Key Responsibilities

Project Management & Delivery

• Assist with project setup: timelines, task assignments, and documentation.
• Track deliverables and update project status reports.
• Support QA and review processes before deliverables are sent to clients.
• Learn project management methodologies and best practices.

Team Operations & Collaboration

• Help coordinate internal meetings and manage workflow tools.

Who You Are

• A Motivated Organizer You bring an eagerness to dig in and learn systems with a keen eye for efficiency.
• A Systems Thinker You’re excited by the idea of designing workflows that balance structure with flexibility.
• A Skilled Communicator You bring clarity, empathy, and precision to how you communicate—whether with clients, internal teams, or team leadership.
• A Confident Problem-Solver You stay calm under pressure and have a knack for untangling complexity, resolving issues, and keeping momentum.

Experience

• 1-3 years of agency project management experience, ideally in a creative/advertising environment, including internships.
• Strong multitasking, organizational, and communication skills.
• Eagerness to learn and grow within project management.

At BRAINS, we believe brilliant work happens when strategy, creativity, and execution are fully aligned. As a Project Coordinator, you’ll ensure our ideas not only inspire but land powerfully, on time and with impact.