Project Coordinator, Contract

Brains on Fire, Inc.; Northern (KY); Hybrid; USD 28,000 - 41,000; Part time

Job summary

BRAINS is seeking a contract Project Coordinator to support project execution by assisting with scheduling, documentation, and quality assurance within our fast-paced agency environment.

You will gain hands-on experience in managing projects, coordinating internal meetings, and supporting workflow tools while collaborating with clients and internal teams to deliver on time with impact.

Qualifications

• 1–3 years of agency project management experience, including internships.
• Strong multitasking, organizational, and communication skills.
• Eagerness to learn and grow within project management.

Responsibilities

• Assist with project setup: timelines, task assignments, and documentation.
• Track deliverables and update project status reports.
• Support QA and review processes before deliverables are sent to clients.
• Learn project management methodologies and best practices.

Skills

Motivated Organizer

Systems Thinker

Skilled Communicator

Confident Problem-Solver

Job description

About BRAINS

BRAINS is an independent creative agency and proud B-Corp. We're a group of no-a**hole, roll-up-our-sleeves creatives, united by a mission to spark market and cultural impact and connect people around shared values and passions. We partner with mission-driven brands looking to rethink and rewrite industry norms.

About the Role

We are looking for a contract Project Coordinator to support project execution by assisting with scheduling, documentation, and quality assurance. You’ll gain hands‑on experience in managing projects within our fast‑paced agency environment.

Key Responsibilities

Project Management & Delivery

• Assist with project setup: timelines, task assignments, and documentation.
• Track deliverables and update project status reports.
• Support QA and review processes before deliverables are sent to clients.
• Learn project management methodologies and best practices.

Team Operations & Collaboration

• Help coordinate internal meetings and manage workflow tools.

Who You Are

• A Motivated Organizer
  You bring an eagerness to dig in and learn systems with a keen eye for efficiency.
• A Systems Thinker
  You’re excited by the idea of designing workflows that balance structure with flexibility.
• A Skilled Communicator
  You bring clarity, empathy, and precision to how you communicate—whether with clients, internal teams, or team leadership.
• A Confident Problem‑Solver
  You stay calm under pressure and have a knack for untangling complexity, resolving issues, and keeping momentum.

Experience

• 1-3 years of agency project management experience, ideally in a creative/advertising environment, including internships.
• Strong multitasking, organizational, and communication skills.
• Eagerness to learn and grow within project management.

At BRAINS, we believe brilliant work happens when strategy, creativity, and execution are fully aligned. As a Project Coordinator, you’ll ensure our ideas not only inspire but land powerfully, on time and with impact.