Project Coordinator (Contract)

Avanti Restaurant Solutions Inc; Roseville (CA); Hybrid; USD 55,000 - 85,000; Part time

Job summary

Avanti Restaurant Solutions Inc. is seeking a Project Coordinator (Contract Operations) for a hybrid role in the San Francisco Bay Area, working on commercial kitchen projects in Roseville, CA.

You will support Project Managers, track schedules, docs, vendors, and procurement, with room to grow into a Project Manager position. The ideal candidate enjoys problem solving, is reliable, curious, and comfortable with technology.

Qualifications

• No prior construction or foodservice experience required.
• Willingness to learn project management.
• Excellent organizational and communication skills.

Responsibilities

• Participate in project handoffs and kickoffs with internal teams.
• Track schedules and milestones in Airtable and flag risks.
• Maintain drawings, specifications, submittals, and project folders.
• Learn to review plans, equipment schedules, and specifications; flag questions to PM/PX.
• Organize and update AutoQuotes (AQ) files to support equipment scope and purchasing accuracy.
• Track submittals, RFIs, change orders, and outstanding decisions; follow up on responses.
• Coordinate procurement handoffs and purchase orders; track lead times and deliveries.
• Assist Project Administration with billing milestones and material documentation.
• Coordinate schedules, deliveries, installation, and startup with customers, contractors, vendors, and installers; escalate issues as needed.
• As skills develop, lead day-to-day coordination on selected projects with PM/PX oversight.

Skills

Strong work ethic

Organized

Clear communication

Comfort with computers

Problem solving

Willingness to learn

Tools

Airtable

AutoQuotes (AQ)

Bluebeam

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Coordinator (Contract Operations)

Contract - Ops Roseville, CA, US

2 days ago Requisition ID: 1192

Salary Range: $55,000.00 To $85,000.00 Annually

This position is Hybrid and candidates MUST be local to the San Francisco Bay area. This position will develop into a Project Manager position over time. Great way to join a rapidly growing company!

Summary

The Project Coordinator helps keep commercial kitchen projects moving from kickoff through closeout. Working with Project Managers, Project Executives, and the broader team, the Coordinator tracks schedules, documentation, vendors, and follow-up. As experience grows, Coordinators may take day-to-day ownership of assigned projects with guidance on technical, contractual, and financial decisions.

We value initiative, reliability, curiosity, and comfort with technology over prior industry experience. This hands‑on role is for someone who enjoys solving problems, follows through, and wants to build a career in project management. Training and support are provided; no foodservice equipment experience is required.

Essential Duties and Responsibilities

• Participate in project handoffs and kickoffs, coordinating next steps with Project Administration, Supply Chain, and Field teams.
• Track schedules, milestones, and open items in Airtable; proactively flag deadlines, risks, and missing information.
• Keep drawings, specifications, submittals, correspondence, and shared project folders organized and up to date.
• Learn to review plans, equipment schedules, and specifications; flag questions and potential scope issues to a Project Manager or Project Executive.
• Organize and update AutoQuotes (AQ) files to support equipment scope and purchasing accuracy.
• Track submittals, requests for information (RFIs), change orders, and outstanding decisions; follow up on responses.
• Coordinate procurement handoffs and purchase order reviews; track lead times, equipment deliveries, and shipping status.
• Assist Project Administration with billing milestones and stored material documentation.
• Coordinate schedules, deliveries, installation, and startup with customers, contractors, vendors, and installers; escalat issues as needed.
• As skills develop, lead day‑to‑day coordination on selected projects with PM/PX oversight, including follow‑up, punch lists, and closeout.

Required Qualifications

• Strong work ethic, dependability, and a demonstrated habit of following through on commitments
• Organized, detail‑oriented, and able to prioritize and track several moving pieces at once
• Clear written and verbal communication; comfortable asking questions and following up with others
• Comfort with computers, spreadsheets, and learning new software and digital workflows
• Resourceful problem‑solving mindset; takes initiative, accepts feedback, and knows when to elevate issues
• Eagerness to learn project management; no prior construction or foodservice experience required

Preferred Qualifications

• Experience coordinating tasks, schedules, orders, or deliveries in any industry
• Familiarity with drawings, specifications, submittals, RFIs, or change orders
• Experience with AutoQuotes (AQ), Bluebeam, Airtable, or similar systems
• Exposure to commercial kitchen equipment, manufacturers, vendors, or field installations

Supervisory Responsibility

This position does not have direct supervisory responsibility.