Project Coordinator

Executive Recruiting Consultants; Dell Rapids (SD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

FSA/HSA

Dental

Vision

Life Insurance

AD&D

Short/Long Term Disability

EAP

Life Planning program

PTO

Job summary

Executive Recruiting Consultants is seeking a Project Coordinator to support commercial equipment projects for restaurants and hospitality clients. The role focuses on organizing project information, timelines and communications across internal teams and external partners.

You will assist the project manager, set up projects, process orders and coordinate installations, ensuring on‑time delivery and accurate documentation throughout the project lifecycle.

Qualifications

• Experience coordinating administrative activities for commercial projects.
• Ability to manage project information, timelines and communications.
• Familiarity with purchase orders, change orders and returns processes.

Responsibilities

• Assist Project Manager on assigned initiatives.
• Coordinate administrative tasks for commercial projects to keep timelines on track.
• Set up projects and manage PO, CO, and product returns in internal systems.
• Collaborate with designers, project managers, contractors, vendors and clients on details and installations.
• Monitor orders, shipments and warehouse deliveries; address delays or inventory issues.
• Maintain project documentation including manuals, warranties and punch lists.
• Support closeout activities by organizing final docs and equipment startup inspections.

Job description

Project Coordinator

COMPANY PROFILE:

Our client is an established provider of commercial equipment, and supplies, serving the needs of restaurants, hospitality businesses, and institutional food operations. The company offers a broad selection of supplies.

With decades of industry experience, the organization combines product knowledge with practical guidance to help customers develop functional environments. Their team supports clients through equipment selection, design solutions, and access to products from a wide range of industry manufacturers. The company is committed to competitive pricing, dependable service, and meeting the evolving needs of foodservice professionals.

WHAT THE COMPANY OFFERS YOU

• $60,000 - $80,000
• Health, FSA, HSA, Dental, Vision, Life and AD&D, Short Long Term Disability.
• Additional Benefits: Additional Insurances, EAP, Life Planning program.
• PTO

THE ROLE YOU WILL PLAY:

• Assist Project Manager.
• Coordinate administrative activities for commercial projects, ensuring project information, timelines, and communication remain organized throughout the process.
• Set up projects and process purchase orders, change orders, and product returns using internal systems and project management software.
• Work closely with designers, project managers, contractors, vendors, and clients to coordinate project details and installation schedules.
• Monitor product orders, shipment schedules, and warehouse deliveries while addressing potential delays or inventory issues.
• Maintain project documentation, including equipment manuals, warranty information, completion records, and contractor punch lists.
• Support project closeout activities by organizing final documentation and coordinating equipment startup inspections when required.