Project Coordinator

TriMark USA, LLC; Albany (GA); Híbrido; USD 42.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision

401k

Tuition Reimbursement

Community Service Day

Spotlight Awards

CFSP Prep Certification Program

Descripción de la vacante

TriMark USA, LLC in Albany, GA is seeking a Project Coordinator to support the project management team with logistics, documentation, and client communication. Located in Albany, this full-time, hybrid role involves coordinating multiple project phases from setup through reconciliation.

The ideal candidate has 1–2 years in an administrative/coordinator role, a high school diploma or GED, and proficiency with MS Word/Excel/Outlook. Construction industry experience is a plus.

Formación

• High School Diploma or GED or equivalent.
• 1–2 years of administrative or coordinator experience.
• Construction industry experience preferred; foodservice industry experience is a plus.
• Ability to successfully pass a background check post offer acceptance.

Responsabilidades

• Coordinate projects through all phases, including setup, purchasing, customer communication, shipment, and reconciliation.
• Import/input order information into the ERP system and verify against quotes/plans.
• Initiate and track purchase orders with manufacturers per project specs.
• Input change orders and notify stakeholders of delays.
• Organize and maintain a project filing system for easy access to documents.
• Participate in project status meetings with detailed updates.
• Support other coordinators to manage schedules and resolve issues.
• Serve as a point of contact for customers, vendors, and service agencies regarding warranty claims and inquiries.
• Create and distribute service manuals and spec books as needed.
• Assist customers at front counter and handle general inquiries.

Conocimientos

Project coordination

Customer service

MS Office

Communication

Organization

Problem solving

Attention to detail

Time management

Educación

High School Diploma or GED

Herramientas

MS Word

Excel

Outlook

ERP system

Descripción del empleo

Why you'll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Project Coordinator reports to the Supervisor, Project Coordinators
• Located in Albany, GA
• Full-Time
• Hybrid

The Project Coordinator plays a crucial role in facilitating the smooth execution of client projects by handling all logistics and administrative tasks. This role supports the project management team in coordinating project phases, ensuring accuracy in documentation, and maintaining effective communication with contractors, vendors, and clients.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Project Coordination:

• Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.

Administrative Support:

• Organize and maintain a project filing system to ensure easy access to project documentation.
• Participate in project status meetings, providing detailed updates on assigned projects.
• Assist in resolving operational problems and identifying opportunities for process improvement.
• Provide support to other Project Coordinators as needed to manage schedule conflicts.

Customer Service:

• Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
• Create, print, and distribute service manuals and spec books as required.
• Assist customers at the front counter and answer general phone inquiries as backup support.

Miscellaneous Tasks:

• Scan receiving documents for the warehouse to maintain accurate records.
• Perform other duties as assigned.

COMPETENCIES:

• Superior customer service attitude with a commitment to excellence.
• High attention to detail and ability to prioritize tasks effectively.
• Proficiency in MS Word, Excel, Outlook, and operating systems.
• Excellent communication and interpersonal skills.
• Strong problem-solving and organizational abilities.
• Self-motivated with a strong work ethic.
• Proficient in AQ and product knowledge.

QUALIFICATIONS & EXPERIENCE:

• High School Diploma or GED, or equivalent military or practical experience.
• 1-2 years of experience in an administrative or coordinator role.
• Experience in the construction industry preferred; foodservice industry experience is a plus.
• Ability to successfully pass a background check post offer acceptance.