Project Coordinator - Construction / Service - Washington, DC

VetJobs; Washington (District of Columbia); On-site; USD 43,000 - 52,000; Full time

Job summary

VetJobs in Washington, DC is seeking a Project Coordinator to support subcontract processing, project documentation, cost tracking, and invoicing.

You will work with Project Manager and Engineering Management to ensure delivery of services, manage subcontractor documentation, schedules, and invoicing, and assist with procurement, closeout and safety coordination.

Qualifications

• Experience supporting project teams in construction or building maintenance.
• Proficient Windows, MS Office and email.
• Strong interpersonal communication with clients.

Responsibilities

• Supports subcontract processing and project documentation.
• Assists with procurement and cost tracking.
• Coordinates safety programs and training documentation.
• Prepares submittal packages for technicians and customers.

Skills

Project coordination

Microsoft Office

Interpersonal skills

Government contracting

Education

High School Diploma

Associates Degree

Tools

Microsoft Project

Microsoft Excel

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers.

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

As a Project Coordinator, You Will:

• Supports the business activities such as subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
• Works with Project Manager and/or Engineering Management to ensure consistent delivery of services and internal financial commitments. Researches and obtains information for reports, tasks and assignments
• Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
• Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
• Assists with the subcontract process. Assists project management by generating the subcontracts online or using templates. Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems.
• Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
• Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc
• Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
• Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed
• Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipment
• Performs other duties as required to support the project team

Additional Qualifications/Responsibilities

Required Qualifications:

• Experience supporting project related teams in the construction or building maintenance industry
• Proficient computer skills with general Windows environment, Microsoft Office software, and email
• Must have strong interpersonal skills to effectively communicate with both internal and external clients

Preferred Qualifications:

• Experience working with government contracting
• Experience working with scheduling of labor and materials
• Knowledge and proficiency with HVAC equipment and related systems
• Proficiency working with Microsoft Project
• Advanced skills working with Microsoft Excel
• Ability to prioritize work activities based upon financial impact to desired business goals
• The ability to obtain and maintain required government security clearances and/or badges as required to perform site duties. (This involves a background/character, criminal history, employment, and credit check.)

Preferred Education:

• High School Diploma or equivalent required. Associates Degree (or higher) preferred.
• Experience and/or basic project accounting or costing principals

City*

Washington

State*

District of Columbia

Affiliate Sponsor

Johnson Controls

Pay Range: $31.00 - $38.00 per hour. Negotiable based on experience.

Shift: First shift/day shift, Monday-Friday

Benefits: Eligible for benefits on first day of employment

Vacation: 3 weeks of paid vacation per calendar year