Project Coordinator - Construction / Service (Job number: 1661)

Johnson Controls Federal Systems; Washington (District of Columbia); On-site; USD 4,271,000 - 5,235,000; Full time

Benefits offered by this job

Benefits on first day of employment

3 weeks of paid vacation per year

Job summary

Johnson Controls Federal Systems is seeking a Project Coordinator to support the Washington Navy Yard in Washington D.C. The role involves handling subcontract processing, project documentation, cost tracking, and invoicing tasks to ensure on-time delivery and financial accountability.

The ideal candidate will coordinate with Project Managers, engineers, and other stakeholders, ensuring accurate records, scheduling, and compliance with government contracts.

Qualifications

• Experience supporting project related teams in construction or building maintenance.
• Proficient computer skills with Windows, Microsoft Office, and email.
• Strong interpersonal communication with internal and external clients.

Responsibilities

• Supports subcontract processing, manages project documentation, and cost tracking system entry.
• Works with Project Manager/Engineering Management to ensure consistent delivery and financial commitments; researches reports.
• Completes administrative tasks for project or sales-related activities to meet customer expectations and financial commitments.

Skills

Subcontract processing

Cost tracking system entry

Customer invoicing

Interpersonal communication

Scheduling of labor and materials

Microsoft Excel

Microsoft Project

Windows & MS Office

Security clearances (government)

Education

High School Diploma or equivalent

Associates Degree or higher (preferred)

Tools

Microsoft Office

Microsoft Project

Job description

We are seeking a Project Coordinator to join our federal team supporting the Washington Navy Yard in Washington D.C. (military friendly, but experience not required). Our dedicated team here oversees and maintains the HVAC mechanical and Building Automation Systems (BAS) across the base, which includes HVAC controls, metering systems, utilities systems, and some fire and security systems.

As part of a Fortune 500 company, Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Pay Range: $31.00 - $38.00 per hour. Negotiable based on experience.

Shift: First shift/day shift, Monday-Friday.

Benefits

• Eligible for benefits on first day of employment
• Vacation: 3 weeks of paid vacation per calendar year

As a Project Coordinator, you will:

• Supports the business activities such as subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
• Works with Project Manager and/or Engineering Management to ensure consistent delivery of services and internal financial commitments. Researches and obtains information for reports, tasks and assignments
• Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
• Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
• Assists with the subcontract process. Assists project management by generating the subcontracts online or using templates. Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems.
• Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
• Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc
• Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
• Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed
• Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipment
• Performs other duties as required to support the project team

Required Qualifications

• Experience supporting project related teams in the construction or building maintenance industry,
• Proficient computer skills with general Windows environment, Microsoft Office software, and email
• Must have strong interpersonal skills to effectively communicate with both internal and external clients

Preferred Qualifications

• Experience working with government contracting
• Experience working with scheduling of labor and materials
• Knowledge and proficiency with HVAC equipment and related systems
• Proficiency working with Microsoft Project
• Advanced skills working with Microsoft Excel
• Ability to prioritize work activities based upon financial impact to desired business goals
• The ability to obtain and maintain required government security clearances and/or badges as required to perform site duties. (This involves a background/character, criminal history, employment, and credit check.)

Preferred Education

• High School Diploma or equivalent required. Associates Degree (or higher) preferred.
• Experience and/or basic project accounting or costing principals

Who We Are

At Johnson Controls (NYSE:JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help you succeed. We invest in our employees, provide opportunities for growth and advancement, and foster a culture of inclusion and respect.

To learn more about who we are and what we do, please check out our Take a Journey video.

Johnson Controls is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit www.johnsoncontrols.com/careers

Division: JCFS (Johnson Controls Federal Systems)

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