Project Coordinator (Construction/Service Support)

Rhodes Wolfe; Boston (MA); On-site; USD 60,000 - 68,000; Full time

Job summary

A leading company in the painting industry is seeking a Project Coordinator to manage operations and support project managers. The role involves scheduling, communication, and ensuring project documentation is accurate. Ideal candidates will have strong organizational skills and experience in administrative support within the construction or services sector.

Benefits

Medical

Dental

Vision

401k with 3% contribution

PTO (15 days)

Qualifications

• 2+ years of office coordinating or administrative support experience required.
• Construction or Services industry experience required.

Responsibilities

• Issue daily work orders and manage production schedules.
• Track labor daily and confirm crew arrival times.
• Assist Project Managers with change orders and client communications.

Skills

Organization

Communication

Problem-Solving

Tools

Microsoft Office Suite

Excel

Job description

Project Coordinator (Construction/Service Support)
Location: Near Winchester, MA (On-Site)
Salary: $60,000 - $68,000
Benefits: Medical, Dental, Vision, 401k w/ 3% contribution, PTO (15 days)
Job Type: Full-Time
Typical Hours: Monday – Friday, 8:00 AM – 5:00 PM ET
Travel: None
Start Date: ASAP
Sponsorship is not available
Project Coordinator (Construction/Service Support) Description

Our client, a growing leader in the painting industry, is seeking a Project Coordinator to join their team near Winchester, MA. In this role, you’ll be the heart of the operation—keeping projects moving, crews scheduled, and communication flowing. If you thrive on organization, love problem-solving, and want to see the direct impact of your work, this is the job for you.
You’ll work side-by-side with experienced Project Managers, learn the construction services process from the ground up, and play a critical role in delivering quality results to clients. This is a fast-paced administrative role requiring excellent organization and communication skills. Ideal candidates will have strong administrative experience, attention to detail, and a proactive approach to managing tasks in a dynamic environment. This is an exciting opportunity to join a supportive, team-driven company that values hard work and career growth.

Project Coordinator (Construction/Service Support) Responsibilities

• Issue daily work orders via DocuSign with clear scope, pricing, and materials
• Manage production schedules and coordinate subcontractor assignments
• Track labor daily and update labor tracker accurately
• Call crews daily to confirm arrival times and resolve job site issues
• Procure equipment, lifts, and staging and monitor their usage
• Manage small work order requests and oversee scheduling of crews
• Assist Project Managers with change orders and client communications
• Ensure accurate project documentation and maintain organized records
• Support Project Managers and operations team with day-to-day coordination
• Attend weekly operations meetings and update CRM with project status

Project Coordinator (Construction/Service Support) Qualifications

• 2+ years of office coordinating or administrative support experience required
• Construction or Services industry experience required
• Proficiency with Microsoft Office Suite, especially Excel required