Project Coordinator (Construction)

National Development; Newton (MA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Project Coordinator to join their team in Newton, MA. This role involves working closely with Project Managers and team members to ensure smooth project documentation and communication. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational and communication skills. With a commitment to employee wellbeing, the company offers a comprehensive benefits package, including health plans, a 401K match, and tuition reimbursement. Join a team where your contributions truly matter and help shape the future of construction projects.

Benefits

Health, Dental and Vision Plans

Flexible Spending Plans

Life Insurance

Employee Assistance Program

Employee Wellness Incentives

Company-matched 401K

Tuition Reimbursement

Paid Time-off

Qualifications

• Two years of administrative experience, preferably in construction.
• Knowledge of Procore software is highly valued.

Responsibilities

• Create and distribute project documentation through Procore.
• Track and manage subcontractor agreements and insurance certificates.

Skills

Administrative Office Experience

Procore Software Knowledge

Outstanding Communication Skills

Organizational Skills

Documentation Management

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

Procore Software

Job description

Description

The Opportunity:

Cranshaw Construction is looking for a full-time Project Coordinator in our corporate office located in Newton, MA. The Project Coordinator will work directly with Project Manager(s) and other project team members in the preparation and distribution of all project documentation, as well as maintaining project paper work within Procore and other miscellaneous software. The selected candidate will receive in-person and online training to become Procore Certified, as well as in-person training on other required software use.

As a Project Coordinator, your primary responsibilities include but are not limited to:

• Creating and distributing all project documentation through Procore software system.
• Preparing, distributing, and tracking subcontractor agreements, vendor purchase orders, change orders, submittals, RFIs and owner change orders.
• Maintaining and distributing working drawings for duration of each project, accounting for all up-to-date changes and sketches.
• Reviewing and tracking insurance certificates and requesting updated certificates as needed.
• Reviewing and tracking project Lien, Payment & Performance Bonds.
• Inputting data into Procore software to track executed agreements, bonds and insurance documentation. Running weekly reports in Procore and following up with subcontractors/vendors on missing documentation to avoid delay in payments.
• Assisting Superintendent in acquiring any drawings or office paperwork needed in the field.
• Coordinating UPS deliveries to project team members when necessary for drawings, product data, submittals, etc.
• Reviewing and verifying that subcontractors listed on daily logs have been issued a contract and provided project specific insurance certificate. Notifying VP of Field Operations of any issues.
• Closing out completed projects by collecting and organizing all necessary warranties, product data, and O&Ms and providing to owner.

You Create Value by:

• Being dedicated to your role and striving to exceed project team goals.
• Maintaining a positive reputation through quality service, and proudly representing Cranshaw’s professionalism and values.
• Being dedicated to your project team - you roll up your sleeves and assist team members—no job is “below your pay grade”.

What You Bring to Us:

• Two years administrative office experience preferred, ideally in construction industry
• Knowledge of Procore software preferred
• Willingness to jump in and learn new tasks and systems
• Outstanding communication skills, both written and verbal
• Outstanding organizational skills and ability to multitask
• Experience with documentation management

What We Bring You:

At Cranshaw Construction, we believe our greatest asset is our people. We are committed to supporting the health and wellbeing of our employees and offer a comprehensive benefits package to help everyone thrive both personally and professionally. Our benefits take into consideration everything from career development to family matters, health and wellness, and future planning:

• Affordable Health, Dental and Vision Plans to ensure you and any dependents are well cared for.
• Flexible Spending Plans (Medical & Dependent Care).
• Life Insurance and LTD to protect you and your loved ones.
• Employee Assistance Program, offering access to various life management resources, including confidential support for your mental health and wellbeing.
• Employee Wellness Incentives to keep you active and informed.
• Company-matched 401K to help you build a secure financial future.
• Tuition Reimbursement Program to support you in continued learning and professional growth.
• Paid Time-off to promote optimal work life balance.

Cranshaw Construction is proudly an Equal Opportunity Employer (EEO) and encourages all qualified candidates to apply. We do not discriminate against employees or prospective employees based on race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, age or military status.