Construction Coordinator – Disaster Recovery

ICF; Tallahassee (FL); Remote; USD 37,000 - 65,000; Full time

Job summary

Join a forward-thinking company as a Construction Coordinator, where you will play a vital role in managing federal disaster recovery grant programs. This position offers the chance to support housing rehabilitation and community strengthening efforts in Florida. You will coordinate with various stakeholders, ensuring smooth operations and compliance with program standards. Your organizational skills and attention to detail will be key in managing documentation and facilitating effective communication among teams. This is a full-time remote position with occasional travel, allowing you to contribute significantly to impactful community projects.

Qualifications

• 2+ years of experience in construction or disaster recovery support.
• Strong organizational skills and attention to detail.

Responsibilities

• Support Damage Assessors and Construction Managers in coordination tasks.
• Prepare and distribute inspection and construction documentation.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Microsoft Office Suite

Construction Knowledge

Data Tracking

Education

Associate’s Degree

Tools

SharePoint

Salesforce

Smartsheet

Job description

Join the ICF team and make a difference! Our growing Disaster Management Division makes BIG things happen every day. ICF is seeking a Construction Coordinator to assist the State of Florida with managing federal disaster recovery grant programs and carrying out strategic, high-impact activities to rebuild housing, strengthen communities, and mitigate future disaster risks.

The Construction Coordinator will provide essential operational and administrative support to the construction team with a focus on supporting damage assessors and construction managers, to ensure the smooth delivery of housing rehabilitation, reconstruction, and replacement activities under federally funded programs such as the Community Development Block Grant – Disaster Recovery (CDBG-DR) and Community Development Block Grant – Mitigation (CDBG-MIT) programs.

This position requires strong organizational skills, attention to detail, and the ability to adapt to an ever-changing environment. Construction knowledge is preferred but not required.

Key Responsibilities:

• Support Damage Assessors and Construction Managers with day-to-day coordination tasks across Florida CDBG-DR/CDBG-MIT housing programs.
• Schedule homeowner inspections and manage inspection calendars for assigned regions.
• Prepare and distribute inspection packets, builder contract packets, and construction documentation to field teams and managers.
• Upload inspection reports, photographs, builder submissions, and change orders into the system of record with correct naming conventions and filing standards.
• Review builder invoices for completeness, perform initial invoice reconciliation, and escalate discrepancies to Construction Managers.
• Compile and organize project documentation to meet HUD and programmatic audit standards.
• Assist with data tracking, reporting, and construction status updates to program management staff.
• Ensure compliance with internal QA/QC processes for documentation and billing.
• Communicate effectively with builders, inspectors, program partners, and homeowners to support the inspection and construction process.
• Other administrative and operational support tasks as assigned.

Minimum Qualifications:

• Associate’s degree or equivalent combination of education and relevant work experience.
• 2+ years of experience supporting construction, disaster recovery, grant management, or administrative program operations.
• Knowledge of residential construction processes, inspection procedures, and builder documentation requirements – preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and document management and scheduling platforms (e.g., SharePoint, Salesforce, Smartsheet).
• Strong organizational skills and high attention to detail, with the ability to manage multiple tasks and meet deadlines.
• Experience compiling, reviewing, and reconciling financial or invoicing documentation preferred.
• Excellent communication and interpersonal skills to interact with internal teams, contractors, and homeowners.
• Ability to work independently in a remote environment and collaborate as part of a multidisciplinary team.

Other Job Details:

• Remote position with possible occasional travel to field offices, client sites, and housing centers throughout Florida.
• Full-time position.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer . Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [e-mail] and we will be happy to assist . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination righ t s or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted . This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail] . We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$37,651.00 - $64,006.00 Florida Remote Office (FL99)