Project Coordinator - Construction

Flowtec Group; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading company in the construction industry is seeking a detail-oriented Project Coordinator to manage compliance documentation, coordinate subcontractor payments, and support project closeout processes. The ideal candidate will possess strong organizational skills, a solid understanding of the construction draw process, and proficiency in various project management software. This role requires effective communication with subcontractors and project teams to ensure successful project execution.

Qualifications

• Minimum 3 years in a similar role, commercial general contractor experience preferred.
• Strong PC skills required, including Microsoft Office and project management software.

Responsibilities

• Manage compliance documentation and communication with subcontractors.
• Review contracts and ensure adherence to regulatory standards.
• Coordinate payment processes and assist in project closeout.

Skills

Communication

Customer Service

Organization

Reliability

Education

High School Diploma

Associates Degree

Tools

Microsoft Outlook

Adobe Acrobat

Excel

Word

CMiC Cloud

Textura

DocuSign

GCPay

Job description

Primary Duties

• Acquire proficiency in utilizing project management software and accounting processes.
• Demonstrate proficiency in understanding project-specific compliance requirements, including conditional and unconditional waivers, and ensure adherence to regulatory standards.
• Thoroughly review owner contracts, change orders, subcontracts, and subcontractor change orders, accurately recording them in appropriate software.
• Compile and distribute original waiver packages to title companies, ensuring accuracy and completeness.
• Serve as the primary point of contact for subcontractors regarding compliance documentation, invoices, and project closeout documents, maintaining clear and efficient communication channels.
• Develop project lien waiver templates for both Meridian and subcontractors, ensuring accuracy and compliance.
• Initiate requests for subcontractor insurance certificates and associated endorsements, meticulously reviewing for accuracy and collaborating with subcontractors to address any necessary revisions until compliance is achieved.
• Collaborate with Project Management team to gather closeout documents from subcontractors, including warranties, operation and maintenance manuals, and as-built drawings, and facilitate distribution to owners.
• Establish organized filing systems for original lien waivers, meticulously tracking their receipt and maintaining accurate records.
• Coordinate payment of subcontractors, ensuring thorough documentation and compliance prior to payment release.
• Assist in the pay application process, including the preparation of G702/703/Sworn Statement documents and their distribution to owners and title companies.
• Undertake cross-training initiatives with the Office Coordinator on Plan Room procedures, daily progress photo management, and closeout package preparation to effectively manage these tasks for assigned projects.
• Conduct research on municipal licensing and registration requirements to ensure compliance with local regulations.
• Facilitate employee travel arrangements and out-of-town lodging accommodations.
• Engage in negotiation, ordering, and coordination of job site services and equipment delivery, including trailer rentals, portable toilets, and utilities, to support project operations.
• Provide additional project and accounting support as needed to contribute to the successful execution of projects.

Qualifications

• Minimum requirement of a High School Diploma; preference given to candidates with an Associates degree or higher.
• 3+ years in similar role. Commercial general contractor experience a plus.
• Familiar with the construction draw process including the preparation of sworn statements, AIA G702/703 forms, lien waivers, etc.
• Strong PC skills including proficiency in Microsoft Outlook, Adobe Acrobat, Excel & Word, CMiC Cloud, Textura, DocuSign, GCPay.
• Strong work ethic, reliability, and positive attitude.
• Strong written and verbal communication skills.
• Exceptional customer service/interpersonal skills.
• Ability to work independently, take initiative, set priorities, meet deadlines, and follow projects through to completion.
• Highly organized, detail oriented, timely and accurate.