Project Coordinator Bid Department

Complete Supply, Inc.; Farmers Branch (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Company match after one year

Job summary

Complete Supply, Inc. in the DFW area seeks a detail-oriented Project Coordinator to join the Bid Department. In-office role supporting the full lifecycle of bids, contracts, and buying group relationships, collaborating with sales, sales support, and management.

The ideal candidate excels at data analysis, pricing and contract details, and maintaining contracts with accuracy while meeting deadlines in a fast-paced environment; growth within a family-oriented company is encouraged.

Qualifications

• Fast, accurate typing is required.
• Advanced Excel skills are required.
• High-volume data entry with low error rate.
• Attention to detail is essential for contracts and pricing.
• Ability to read complex documents and extract requirements.
• Collaborative mindset across departments.

Responsibilities

• Validate, schedule, and manage incoming bid requests.
• Analyze bid feasibility including pricing margins and regional logistics.
• Support vendor negotiation and selection for bids.
• Manage customer contracts and pricing margins; renegotiate as needed.
• Monitor renewal timelines and future bid opportunities.
• Provide product information, spec sheets, and category knowledge.
• Support sales on inquiries related to bids and contracts.
• Organize and respond to customer and buying group reporting needs.
• Maintain daily B2B communications with internal and external customers.
• Build and maintain customer loyalty through exceptional service.
• Work within CRM and eProcurement platforms (Ionwave, Bonfire, Step 1 ERP).

Skills

Typing

Excel

Data entry

Attention to detail

Document analysis

Team collaboration

Prioritization

Growth mindset

Adaptability

Cross-department comms

Tools

Ionwave

Bonfire

Step 1 ERP

Power Query

Job description

Complete Supply, Inc. | DFW Area | In-Office Position

This is an in-office role. Remote and hybrid arrangements are NOT available.

About Complete Supply, Inc:

Complete Supply is DFW's most valued provider of commercial cleaning chemicals, commercial cleaning equipment, and facility care training. We have a family-oriented culture and a promote-from-within philosophy. We work hard, collaborate closely, and invest in people who invest in themselves.

About the Role:

We are looking for a detail-oriented, growth-minded Project Coordinator to join our Bid Department. This person will work closely with sales, sales support, and management to support the full lifecycle of bids, contracts, and buying group relationships. If you are someone who is actively building your skills and looking to grow in a fast-paced environment, we want to hear from you.

This Role Would Be a Great Fit If You:

• Are a paperwork guru who finds satisfaction in getting every form, signature, and attachment exactly right
• Read the fine print and catch the details others skim past
• Enjoy digging into data and making sense of pricing and contract details
• Are highly organized and can prioritize competing demands
• Plan ahead, work ahead, and consistently meet hard deadlines, preferably early
• Thrive in a collaborative, team-first environment where everyone pitches in
• Like variety; no two days look exactly the same
• Try to find the answer before asking the question
• Want to grow with a company, not just work for one
• Show up, follow through, and take ownership of your work
• Are a self-starter who doesn't need to be told what to do next
• Stay motivated and focused without someone looking over your shoulder

What You'll Do:

• Validate, schedule, and manage incoming bid requests
• Analyze bid feasibility including pricing margins, multi-year contract risks, and regional logistics
• Support vendor negotiation and selection appropriate to bid terms
• Manage customer contracts and pricing margins; renegotiate when necessary
• Monitor contracts for renewal timelines and future bid opportunities
• Provide product information including spec sheets and detailed category knowledge
• Support sales and sales support on inquiries related to current bids and contracts
• Organize and respond to customer and buying group reporting needs
• Maintain daily business-to-business communications with internal and external customers
• Build and maintain customer loyalty through exceptional service
• Work within CRM and eProcurement platforms including Ionwave, Bonfire, and Step 1 ERP

What We're Looking For:

• Fast, accurate typing skills (required)
• Strong Excel skills (required)
• High-volume data entry with a low error rate
• Strong attention to detail
• Ability to analyze detailed documents and extract key requirements
• Collaborative team player who communicates proactively and works well across departments
• Sharp judgment and the ability to manage multiple priorities under pressure
• Growth mindset; actively learning
• Willingness to change and grow with the company and the role

It Would Be Awesome If You Had:

• Experience in distribution, procurement, bid, or proposal environments
• Experience with public sector bids (school districts, cities, cooperatives)
• Experience using AI tools to streamline and automate workflows
• A professional certification in project management, procurement, proposals, or Microsoft Office, or are actively working toward one
• Power Query knowledge or active pursuit

What We Offer:

• Health insurance
• Paid time off
• Company match after one year

Work Authorization:

Complete Supply is unable to sponsor work visas for this position. Applicants must be authorized to work in the United States without employer sponsorship, now or in the future.