Project Coordinator

Lateam Partners; United States; Remote; USD 50,000 - 75,000; Full time

Job summary

Lateam Partners is seeking a highly organized Project Coordinator to support Project Managers across multiple projects in a fast-paced environment. You will manage vendor communications, track orders, and maintain accurate project documentation from initiation to delivery.

Your role requires exceptional written communication, strong organizational skills, and the ability to juggle multiple priorities while ensuring timelines are met. Proficiency in Excel is essential.

Qualifications

• Advanced English proficiency (written and verbal).
• Previous experience in Project Coordination, Project Management Support, Supply Chain, Procurement, Logistics, Operations, or similar roles.
• Strong experience managing vendor communication and order tracking processes.
• Excellent written communication skills, particularly through email.
• Strong organizational skills and attention to detail.
• Advanced Excel skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong problem-solving and follow-up skills.
• Ability to learn new systems and processes quickly.

Responsibilities

• Support Project Managers with day-to-day project coordination activities.
• Manage pricing requests, vendor quotes, and RFP-related support.
• Create, update, and maintain purchase orders.
• Track orders from placement through delivery and installation.
• Communicate regularly with vendors to request updates, resolve issues, and ensure project timelines are met.
• Coordinate updates between vendors, shipping partners, and internal stakeholders.
• Maintain project spreadsheets, status reports, and internal tracking documents.
• Monitor delivery schedules, shipments, containers, and order status.
• Ensure all project information is accurate before sharing updates internally.
• Assist multiple Project Managers simultaneously while maintaining strong organization and attention to detail.

Skills

Advanced English

Vendor communication

Order tracking

Email communication

Organization

Excel skills

Multitasking

Problem-solving

Learning systems

Tools

ERP systems

Purchasing software

Job description

English Level: Advanced English Required (C1 or above)

About the Role

Our client is looking for a highly organized and detail-oriented Project Coordinator to support Project Managers in the execution of multiple ongoing projects. This role requires strong communication skills, excellent follow-through, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will be comfortable coordinating with vendors, tracking orders and deliveries, managing large volumes of email communication, and maintaining accurate project documentation throughout the project lifecycle.

Responsibilities

• Support Project Managers with day-to-day project coordination activities.
• Manage pricing requests, vendor quotes, and RFP-related support.
• Create, update, and maintain purchase orders.
• Track orders from placement through delivery and installation.
• Communicate regularly with vendors to request updates, resolve issues, and ensure project timelines are met.
• Coordinate updates between vendors, shipping partners, and internal stakeholders.
• Maintain project spreadsheets, status reports, and internal tracking documents.
• Monitor delivery schedules, shipments, containers, and order status.
• Ensure all project information is accurate before sharing updates internally.
• Assist multiple Project Managers simultaneously while maintaining strong organization and attention to detail.

Requirements

• Advanced English proficiency (written and verbal).
• Previous experience in Project Coordination, Project Management Support, Supply Chain, Procurement, Logistics, Operations, or similar roles.
• Strong experience managing vendor communication and order tracking processes.
• Excellent written communication skills, particularly through email.
• Strong organizational skills and attention to detail.
• Advanced Excel skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong problem-solving and follow-up skills.
• Ability to learn new systems and processes quickly.

Nice to Have

• Experience in hospitality, construction, interior design, furniture, residential projects, or related industries.
• Experience working with ERP systems or purchasing software.
• Exposure to procurement, purchasing, budgeting, or logistics workflows.

What We're Looking For

• Detail-oriented professional.
• Strong sense of ownership and accountability.
• Responsive and proactive communicator.
• Team player who can collaborate effectively with different personalities and stakeholders.
• Comfortable handling high-volume workflows while maintaining accuracy and organization.