Project Coordinator- Ascend Division

Inpro; Muskego (WI); On-site; USD 60,000 - 75,000; Full time

Job summary

Inpro, based in Muskego, WI, seeks an Ascend Project Coordinator to manage projects from award to completion. You’ll connect customers with Sales, Product Management, and support teams to move orders, schedules, and documentation forward. A strong PM mindset, attention to detail, and customer focus are essential.

You will gather project details, track milestones, and ensure orders are complete. You’ll coordinate with Product and Sales teams to introduce engineered part numbers and provide

Qualifications

• Experience or knowledge of the construction industry.
• Strong project-management, organizational, and follow-through skills.
• Proficiency with CRM workflows.
• Proficiency with Macola and Microsoft Office applications.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong written and verbal communication skills.
• Collaborative, customer-focused approach with exceptional attention to detail.

Responsibilities

• Gather project details with sales and customers to align with schedules.
• Maintain up-to-date project trackers and communicate milestones.
• Ensure orders are complete and entered accurately.
• Manage post-award activities: contracts, bids, submittals, orders, shipments, changes.
• Coordinate Sales and Operations Planning (S&OP) meetings to support outcomes.
• Collaborate with Product Manager to ensure engineered part numbers are created and introduced into sales.
• Develop training materials and process support for the sales team.
• Help reduce returns and delays by improving order accuracy and coordination.
• Perform other duties as assigned.

Skills

Project management

Organizational skills

CRM workflows

Macola

Microsoft Office

Communication

Education

High school diploma

College degree preferred

Tools

Macola

CRM software

Microsoft Office

Job description

About the Role

Inpro is seeking a highly organized, customer-focused
Ascend Project Coordinator to manage projects from award through completion. In this role, you’ll serve as a key connection between customers, Sales, Product Management, and internal support teams—keeping project details, orders, documentation, and schedules moving in the right direction. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, communicates effectively, and brings strong project-management skills and attention to detail. This position is based in Muskego, WI.

What You’ll Do

• Partner with inside and outside sales representatives and customers to gather project details and requirements in alignment with project schedules.
• Maintain accurate, up-to-date project trackers and communicate key milestones, changes, and priorities.
• Work directly with customers to ensure orders are complete and entered accurately.
• Manage post-award project activities, including:
  • Contract submissions
  • ESRs and SDRs
  • Customer bids and submittals
  • Order status and shipment tracking
  • Partial shipments and expediting
  • Change orders
  • Material returns
  • Customer-service matters
  • Project closeout documentation
• Coordinate Sales and Operations Planning (S&OP) meetings to support successful project outcomes.
• Collaborate with the Product Manager and Product Manager Assistant to ensure engineered part numbers are accurately created and successfully introduced into the sales process.
• Develop and deliver training, work instructions, and ongoing process support for the sales team.
• Help reduce controllable returns and allowances by improving order accuracy and project coordination.
• Perform other duties as assigned.

What You Bring

• High school diploma or equivalent required; college degree preferred.
• Experience or knowledge of the construction industry and related products.
• Strong project-management, organizational, and follow-through skills.
• Proficiency with CRM workflows.
• Proficiency with Macola and Microsoft Office applications.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong written and verbal communication skills.
• A collaborative, customer-focused approach with exceptional attention to detail.

Key Working Relationships

• Reports to the Divisional Sales Director.
• Partners closely with the Product Manager and Sales Representatives.
• Collaborates with CRM and Experlogix team members.
• Communicates professionally with customers, business partners, and other external contacts.

Why Join Inpro?

This is an opportunity to play an important role in the customer experience and the success of high-impact projects. You’ll work across teams, solve challenges, improve processes, and help ensure every Ascend project progresses smoothly from award to completion. If you enjoy bringing structure to complex projects, building strong customer relationships, and helping teams deliver excellent results, we’d like to hear from you.