Project Coordinator- Ascend Division

Inpro-Corporation; Muskego (WI); On-site; USD 52,000 - 68,000; Full time

Job summary

Inpro-Corporation in Muskego, WI is seeking an Ascend Project Coordinator to manage projects from award through completion. You will act as the key connection between customers, Sales, Product Management, and internal support teams, keeping details, orders, documentation, and schedules moving forward.

The ideal candidate is proactive, highly organized, and detail-oriented, with strong project-management and communication skills.

Qualifications

• High school diploma or equivalent; college degree preferred.
• Experience in the construction industry and related products.
• Strong project-management, organizational, and follow-through skills.
• Proficiency with CRM workflows.
• Proficiency with Macola and Microsoft Office applications.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Strong written and verbal communication skills.

Responsibilities

• Gather project details and requirements with sales and customers in line with schedules.
• Maintain project trackers and communicate milestones, changes, and priorities.
• Ensure orders are complete and entered accurately.
• Manage post-award activities: contracts, ESRs/SDRs, bids, submittals, orders, shipments, returns and closeout docs.
• Coordinate S&OP meetings to support project outcomes.
• Collaborate to ensure engineered part numbers are created and integrated into sales.
• Develop training, work instructions and process support for the sales team.
• Improve order accuracy and project coordination to reduce returns.

Skills

Project management

CRM proficiency

Organizational skills

Communication

Attention to detail

Education

High school diploma

College degree preferred

Tools

Macola

Microsoft Office

CRM software

Job description

Inpro is seeking a highly organized, customer-focused Ascend Project Coordinator to manage projects from award through completion. In this role, you'll serve as a key connection between customers, Sales, Product Management, and internal support teams - keeping project details, orders, documentation, and schedules moving in the right direction.

The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, communicates effectively, and brings strong project-management skills and attention to detail. This position is based in Muskego, WI.

What You’ll Do

Partner with inside and outside sales representatives and customers to gather project details and requirements in alignment with project schedules.

Maintain accurate, up-to-date project trackers and communicate key milestones, changes, and priorities.

Work directly with customers to ensure orders are complete and entered accurately.

Manage post-award project activities, including:

• Contract submissions
• ESRs and SDRs
• Customer bids and submittals
• Order status and shipment tracking
• Partial shipments and expediting
• Change orders
• Material returns
• Customer-service matters
• Project closeout documentation

Coordinate Sales and Operations Planning (S&OP) meetings to support successful project outcomes.

Collaborate with the Product Manager and Product Manager Assistant to ensure engineered part numbers are accurately created and successfully introduced into the sales process.

Develop and deliver training, work instructions, and ongoing process support for the sales team.

Help reduce controllable returns and allowances by improving order accuracy and project coordination.

Perform other duties as assigned.

What You Bring

High school diploma or equivalent required; college degree preferred.

Experience or knowledge of the construction industry and related products.

Strong project-management, organizational, and follow-through skills.

Proficiency with CRM workflows.

Proficiency with Macola and Microsoft Office applications.

Ability to manage multiple projects, deadlines, and priorities simultaneously.

Strong written and verbal communication skills.

A collaborative, customer-focused approach with exceptional attention to detail.

Key Working Relationships

Reports to the Divisional Sales Director.

Partners closely with the Product Manager and Sales Representatives.

Collaborates with CRM and Experlogix team members.

Communicates professionally with customers, business partners, and other external contacts.

Why Join Inpro?

This is an opportunity to play an important role in the customer experience and the success of high-impact projects. You'll work across teams, solve challenges, improve processes, and help ensure every Ascend project progresses smoothly from award to completion.

If you enjoy bringing structure to complex projects, building strong customer relationships, and helping teams deliver excellent results, we'd like to hear from you.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.