Project Coordinator/Administrative Assistant

TradeSTAR, Inc.; Pflugerville (TX); On-site; USD 28,000 - 30,000; Full time

Job summary

TradeSTAR, Inc. is hiring a Project Coordinator / Administrative Assistant in Pflugerville, TX. The role focuses on coordinating project schedules, maintaining documentation, and assisting Project Managers with scheduling, tracking, and reporting.

The ideal candidate will manage communications with customers, vendors, technicians, and field supervisors, handle material ordering, and prepare project updates while supporting a fast-paced operations team.

Qualifications

• Administrative or project coordination experience.
• Construction or technical industry experience preferred.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong organization and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and adapt to changing priorities.
• Experience with project management software is a plus.
• Knowledge of construction documents, purchase orders, and project schedules is desirable.
• Ability to work independently in a fast-paced team environment.

Responsibilities

• Coordinate project schedules, field personnel, and daily activities.
• Maintain project documentation, work orders, and files.
• Assist Project Managers with scheduling, tracking, and reporting.
• Communicate with customers, vendors, technicians, and field supervisors.
• Track material orders, deliveries, and project requirements.
• Prepare reports, spreadsheets, and project updates.
• Assist with purchase orders, invoicing, and administrative paperwork.
• Monitor project deadlines and follow up on outstanding items.
• Organize and maintain accurate records and project information.
• Provide general administrative support to the operations team.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Tools

Microsoft Excel

Microsoft Word

Outlook

Project management software

Job description

Job Position: Project Coordinator/Administrative Assistant Location: Pflugerville, TX 78660 Pay Rate: $20.00-$22.00/hr Description: NOW HIRING PROJECT COORDINATOR / ADMINISTRATIVE ASSISTANT Austin, TX | Commercial Construction & Technology

Key Responsibilities

• Coordinate project schedules, field personnel, and daily activities
• Maintain project documentation, work orders, and job files
• Assist Project Managers with scheduling, tracking, and reporting
• Communicate with customers, vendors, technicians, and field supervisors
• Track material orders, deliveries, and project requirements
• Prepare reports, spreadsheets, and project updates
• Assist with purchase orders, invoicing, and administrative paperwork
• Monitor project deadlines and follow up on outstanding items
• Organize and maintain accurate records and project information
• Provide general administrative support to the operations team

Qualifications

• Previous administrative or project coordination experience
• Commercial construction or technical industry experience preferred
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and manage changing priorities
• Experience working with project management software is a plus
• Familiarity with construction documents, purchase orders, and project schedules is highly desirable
• Ability to work independently and support a fast-paced team environment

Ideal Background Experience supporting projects involving:

• Commercial Electrical Construction
• Telecommunications & Structured Cabling
• Fire Alarm & Life Safety Systems
• Security & Access Control
• Audio Visual & Technology Systems
• General Commercial Construction

Position Details

Location: Austin, TX

Industry: Commercial Construction / Technology

Position: Project Coordinator / Administrative Assistant

Schedule: Full-Time

Ready for Your Next Opportunity? If you're an organized professional who enjoys coordinating projects, supporting teams, and keeping operations on track, TradeSTAR Austin wants to hear from you!