Project Coordinator Admin: Own Multi‑Project Delivery

Atrium Staffing; New York (NY); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing is seeking a Project Coordinator Admin to manage multiple client projects with minimal supervision. You will track progress, prepare quotes, and maintain accurate records.

You will serve as the primary contact for quotes, scheduling, status updates, and service requests, coordinating furniture pickups and on-site appointments while ensuring timely progress and accuracy. Ideal candidates have strong organizational skills, can anticipate issues, and communicate professionally with

Qualifications

• Experience in project coordination or admin support roles.
• Ability to manage multiple projects and prioritize tasks.
• Strong communication with clients and vendors.

Responsibilities

• Manage multiple active client projects simultaneously, independently tracking progress through various stages.
• Serve as the primary contact for quotes, scheduling, project status, delays, pickups, deliveries, and service requests.
• Proactively follow up with clients, vendors, suppliers, and internal staff to ensure momentum.
• Coordinate furniture pickups, deliveries, on-site service appointments, maintaining accurate work orders and schedules.
• Obtain vendor pricing, availability, and lead times for fabrics, hardware, materials, and external services.
• Review invoices and project documentation for accuracy before client submission.
• Assist with accounts payable/vendor invoices and project cost tracking.
• Provide high-level administrative support to management.

Skills

Project coordination

Office management

Admin support

Operations coordination

Vendor management

Client coordination

Education

High school diploma

Job description

Atrium Staffing is seeking a Project Coordinator Admin to manage multiple client projects with minimal supervision. You will track progress, prepare quotes, and maintain accurate records.

You will serve as the primary contact for quotes, scheduling, status updates, and service requests, coordinating furniture pickups and on-site appointments while ensuring timely progress and accuracy. Ideal candidates have strong organizational skills, can anticipate issues, and communicate professionally with