Project Coordinator Admin: Own Multiple Furniture Projects

Atrium; New York (NY); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium, a furniture and project coordination firm in the United States, seeks a proactive Project Coordinator Admin to own multiple projects with minimal oversight. You will manage many moving parts, anticipate issues, and maintain professional communication with clients and vendors.

The role emphasizes ownership beyond basic admin support. Key duties include coordinating furnishings, scheduling, quotes, and service requests, tracking progress, maintaining records, and ensuring timely invoicing.

Qualifications

• Experience in project coordination, office management, or executive administrative support.
• Ability to own and advance work independently, not just clerical tasks.
• Strong organizational skills to manage multiple projects simultaneously.
• Excellent written and verbal communication with clients and vendors.
• Ability to anticipate problems, prioritize tasks, and escalate when needed.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Manage multiple active client projects, tracking progress across stages.
• Serve as primary contact for quotes, scheduling, status, delays, and service requests.
• Proactively follow up with clients, vendors, and internal staff to maintain momentum.
• Coordinate pickups, deliveries, and on-site service, maintaining schedules and work orders.
• Obtain vendor pricing, availability, and lead times for materials and services.
• Follow up on vendor quotes, orders, and delivery dates.
• Source project materials, request samples, and coordinate purchasing.
• Purchase and track project materials to ensure timely receipt.
• Review invoices and project docs for accuracy before client submission.
• Provide higher-level administrative support to management as needed.

Skills

Project coordination

Office management

Executive support

Operations coordination

Vendor management

Ownership mindset

Multi-project handling

Client communication

Problem anticipation

Documentation

Education

High school diploma

Administrative training

Project management training

Job description

Atrium, a furniture and project coordination firm in the United States, seeks a proactive Project Coordinator Admin to own multiple projects with minimal oversight. You will manage many moving parts, anticipate issues, and maintain professional communication with clients and vendors.

The role emphasizes ownership beyond basic admin support. Key duties include coordinating furnishings, scheduling, quotes, and service requests, tracking progress, maintaining records, and ensuring timely invoicing.