Project Coordinator

Time and Alarm Systems; Jurupa Valley (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) matching

Paid time off

Life insurance

Job summary

Sciens Building Solutions in California is seeking a Project Coordinator to support fire and security projects. You will work with project managers, field technicians, and other team members to keep projects on time and on budget, tracking documents and communicating with customers.

The role emphasizes organization, attention to detail, and strong customer service as you assist with billing, change orders, and logistics, ensuring smooth handoffs and high satisfaction.

Qualifications

• High school diploma or equivalent.
• 1-2 years construction administrative experience preferred.
• Proficient in Microsoft Office.
• Excellent customer service and follow-up skills.
• Strong organizational abilities and decision-making skills.
• Reliable transportation and valid driver’s license.

Responsibilities

• Prepare registration, pre-qualification, bid documents, bonds, project documents, and closeouts.
• Create and track project submittal packages.
• Support sales and operations teams.
• Coordinate daily schedule changes to address needs.
• Track and report change orders and closeouts.
• Assist with project billing and status reviews.
• Assist PM with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain a log of back-ordered material with dates.
• Coordinate between solutions and service departments for smooth handovers.
• Maintain a master list of tools for technicians.
• Coordinate with purchasing for replacements or additions.
• Assist operations with accounts receivable issues.
• Track and submit for project permits.
• Participate in monthly WIP meetings and take notes.
• Assist manpower planning updates.
• CMAS/GSA government contract vehicles.
• Update and maintain Project Logs in SmartSheet.
• Assist with various administrative tasks as needed.

Skills

Customer service

Organization

Communication

Decision making

Education

High school diploma

Tools

Microsoft Office

Job description

THE POSITION IN A NUTSHELL Sciens Building Solutions is seeking a Project Coordinator responsible for supporting our fire and security project businesses. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Project Coordinator will track and document various elements of our projects while focusing on achieving a high level of customer satisfaction.

WHAT YOU'LL BE DOING (and doing well!)

• Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.
• Creation and tracking of project submittal packages.
• Provide support to both sales and operations teams.
• Coordinate daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Assist project manager with material requisition, tracking, and delivery.
• Coordinate and maintain project material delivery schedule.
• Maintain a log of back ordered material with expected deliver dates.
• Coordinate between solutions and service departments to ensure a smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Coordinate with purchasing for any replacement or additional tools required.
• Assist operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Assist with manpower planning updates and preparation.
• CMAS/GSA government contract vehicles.
• Assist Project Management team with updating and maintaining Project Logs in SmartSheet.
• Assist with various administrative tasks as needed.

WHAT WE LIKE ABOUT YOU

• High school diploma or equivalent.
• 1-2 years of construction administrative assistant experience preferred.
• Intermediate computer skills, including Microsoft Office, required.
• Excellent customer service and follow up skills.
• Strong organizational skills.
• Possess sound decision‑making skills.
• Ability to encourage and motivate people with a positive attitude.
• Ability to elevate difficult inquiries or problems to managers.
• Strong communication and reading skills, along with excellent organizational abilities.
• Ability to complete projects independently.
• Reliable transportation, driver’s license, insurance.

WHAT WE'RE BRINGING TO THE TABLE

• Competitive salary based on qualifications.
• Paid time off plan and holidays.
• 401(k) matching.
• Short term and long-term disability.
• Medical, dental, and vision plans with options.
• Life insurance.
• Professional career development opportunities.
• Tuition reimbursement.

COMPENSATION

COMPENSATION $30 - 35.00 per hour, depending on experience

Thank you for considering a career with Sciens Building Solutions! We’re excited about your interest in joining our team and look forward to learning more about you.

“Sciens” is Latin for “knowledgeable and skilled.” We take that definition to heart by using our collective experience to do meaningful work in the world—protect people and property through sophisticated life safety, security, communication and electrical systems.