Project Coordinator

Sciens Building Solutions; Jurupa Valley (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Medical, dental, and vision plans

Life insurance

Tuition reimbursement

Job summary

Sciens Building Solutions in California is seeking a Project Coordinator to support our fire and security project teams. You will work with project managers and field technicians to keep projects on time and on budget, track submittals, change orders, and project closeouts.

You will assist with material requisition, scheduling, invoicing support, and monthly WIP notes. A high school diploma and 1–2 years of construction admin experience are preferred; MS Office skills are essential.

Qualifications

• 1-2 years of construction administrative experience preferred.
• Strong customer service and follow-up abilities.
• Excellent written and verbal communication.
• Solid organizational skills and attention to detail.
• Ability to work independently and in a team environment.

Responsibilities

• Prepare registration, pre-qualification, bid documents, bonds, and project paperwork.
• Create and track submittal packages; coordinate schedules with teams.
• Support sales and operations; track change orders and project closeouts.
• Assist with project billing, material requisition, and deliveries.
• Maintain project logs and assist with permits and WIP meetings.

Skills

Customer service

Communication skills

Organizational skills

Decision-making

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

THE POSITION IN A NUTSHELLSciens Building Solutions is seeking a Project Coordinator responsible for supporting our fire and security project businesses. Working with project managers, field technicians, and other team members, this role will help ensure that projects are completed on time and on budget. The Project Coordinator will track and document various elements of our projects while focusing on achieving a high level of customer satisfaction.WHAT YOU'LL BE DOING (and doing well!)Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.Creation and tracking of project submittal packages.Provide support to both sales and operations teams.Coordinate daily schedule changes to address customer and company needs.Track and report on change orders and project closeouts.Assist with project billing and status reviews.Assist project manager with material requisition, tracking, and delivery.Coordinate and maintain project material delivery schedule.Maintain a log of back ordered material with expected deliver dates.Coordinate between solutions and service departments to ensure a smooth handover of projects.Maintain a master list of company-supplied tools for each solutions technician.Coordinate with purchasing for any replacement or additional tools required.Assist operations manager with accounts receivable issues.Track and submit for Project Permits.Participate in monthly WIP meetings and take notes and distribute action items.Assist with manpower planning updates and preparation.CMAS/GSA government contract vehicles.Assist Project Management team with updating and maintaining Project Logs in SmartSheet.Assist with various administrative tasks as needed.WHAT WE LIKE ABOUT YOUHigh school diploma or equivalent.1-2 years of construction administrative assistant experience preferred.Intermediate computer skills, including Microsoft Office, required.Excellent customer service and follow up skills.Strong organizational skills.Possess sound decision-making skills.Ability to encourage and motivate people with a positive attitude.Ability to escalate difficult inquiries or problems to managers.Strong communication and reading skills, along with excellent organizational abilities.Ability to complete projects independently.Reliable transportation, driver’s license, insurance.WHAT WE'RE BRINGING TO THE TABLECompetitive salary based on qualifications.Paid time off plan and holidays.401(k) matching.Short term and long-term disability.Medical, dental, and vision plans with options.Life insurance.Professional career development opportunities.Tuition reimbursement.COMPENSATION$30 - 35.00 per hour, depending on experience