Project Coordinator 1

Pioneer Utility Resources; Holiday (FL); Remote; USD 40,000 - 48,000; Full time

Job summary

A leading not-for-profit marketing agency seeks a Project Coordinator I to manage client projects and collaborate with vendors. The role involves coordinating teams, ensuring timely delivery of projects, and maintaining client relationships. Ideal candidates will possess strong communication and organizational skills, with a background in project management. This position offers a supportive work environment focused on community engagement and professional growth.

Benefits

401(k)

Health insurance

Paid time off

Flexible spending account

Life insurance

Vision insurance

Parental leave

Qualifications

• At least two years in project coordination or related experience.
• Education may be substituted for experience.

Responsibilities

• Coordinate a team to service clients and achieve set goals.
• Manage project timelines and ensure compliance with regulations.
• Act as a liaison between company, customers, and vendors.

Skills

Communication

Problem-solving

Organizational skills

Time management

Analytical skills

Education

Bachelor’s degree in project management

Bachelor’s degree in Business

Bachelor’s degree in Engineering

Tools

Microsoft Office Suite

Monday.com

Slack

Dropbox

Job description

Pioneer is a not-for-profit marketing and communications agency supporting the efforts of small and mid-sized electric and telecommunications companies across the U.S. As these utilities engage with their local communities to spur economic development, bridge the rural-urban divide, and provide hiqh-quality energy and connectivity services to all, we are behind the scenes, making it all work. As a member-owned cooperative, we strive every day to embody the motto, “We serve so others can shine.”

Job Summary

The Project Coordinator I will coordinate a team to service a group of clients, while also interacting regularly with the larger company to achieve set goals. They will collaborate with our network of print vendors to help make sure every project is quoted, shipped and delivered on time and on budget. They will maintain a relationship and understanding of our clients and their goals. The Project Coordinator I is responsible for the implementation and execution of assigned/approved projects while also maintaining client coordination and collaboration.

Responsibilities

• Conduct regular meetings with your team to discuss current and upcoming projects. You’re able to effectively get and give status updates from stakeholders across multiple projects.
• Translate client’s needs into actionable orders for your team and the rest of the company. You’re comfortable asking questions, defining scope, and setting realistic deadlines.
• Break down multi-channel, sustained marketing campaigns into individual deliverables, then coordinate their execution. You don’t have to set the vision, but you know how to make it reality.
• Work with staff to help understand the details of print projects – you are the person who learns what questions to ask to avoid a problem down the line.
• Work with printers to request quotes for print orders. Create and send print orders. Follow up on outstanding print orders. Close out print orders with sufficient detail and documentation to support billing.
• Help analyze campaign success and troubleshoot problems when they arise.
• Lead an interdepartmental team to complete an assigned project on time, to specifications, and with accuracy and efficiency.
• Outline the tasks involved in the project and delegate accordingly.
• Address questions, concerns, and/or complaints throughout the project.
• Act as a liaison between company, customers, and vendors.
• Ensure compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices.
• Other related duties as assigned.

Supervisory Responsibilities

• NA

Skills

• Confidence in crafting and suggesting solutions to problems.
• Ability to work exceedingly well with others. You happily share the load.
• Comfortable with multiple assignments of varying types and deadlines.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Thorough understanding of or the ability to quickly learn about the project or product being developed.
• Proficient with Microsoft Office Suite or related software.
• A sense of humor and grace, which makes you an excellent collaborator.

Requirements

• Education and training: Bachelor’s degree in project management or related field, which may include Computer Science, Business, or Engineering.
• At least two years in project coordination, project management or production management, or related experience.
• Experience may be substituted for education.
• Desired Attributes
• Software skills in or willingness to learn Monday.com, Slack, Dropbox and Microsoft office Suite
• Past work and understanding of the Broadband or Electric Industry.
• PMP, PgMP, CAPM, and/or comparable project management certifications highly desirable.

Physical Demands

• Prolonged periods sitting/standing at a desk and working on a
• computer.
• Must be able to lift up to 15 pounds at times.
• Ability to meet basic physical demands of travel (if necessary).

Travel

• Travel may be required for this position for up to 5 % of the approximate amount of scheduled work.

Notes

• Compensation will be dependent on a variety of factors, including experience and geography, and will be discussed in the hiring process with leading candidate(s). Salary range is anticipated to be $40,000 - $48,000 per year
• Job type: Full-time, exempt (where permitted by state law), at-will, remote.

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Cover Letter is REQUIRED. In your cover letter please address your experience or interest (if any) with the Broadband or Electric cooperative industry. Please respond to this question with a "yes" and attach your cover letter to your application.

Experience:

• Project coordination/management or Production management: 2 years (Required)

Work Location: Remote

Benefits Information

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance
• Subject to other eligibility requirements, employees working 20 hours or more per week are generally eligible for our 401(k)-retirement program through Vanguard beginning with the first of the month after six months of employment. The company contributes a safe harbor match of 3% of your salary, with discretionary / profit-sharing contributions likely following successful budgetary years.

Health and Wellness Benefits

• So long as your scheduled work hours remain at or above 30 per week, your eligibility to join our healthcare plan through Cigna begins the first of the month after 30 days of employment.
• So long as your scheduled work hours remain at or above 20 per week, your eligibility to join our dental and vision coverages begins the first of the month after your start date.

Holiday and PTO

• We believe that time away from work is a necessary part of a healthy lifestyle. When rested and energized, team members do better work. Pioneer provides full time staff with 12 paid holidays per year (all federal holidays plus the day after Thanksgiving), and a PTO plan that starts at an accrual rate of four weeks per year. Holiday and PTO benefits are prorated for part-time staff.

Mobile Device and Home Office Internet

• For qualifying positions, Pioneer provides up to $45/month of reimbursement for mobile phone expenses and up to $50/month of taxable stipend for home office internet expenses.

Equal Employment Opportunity Employer

Thank you for considering Pioneer Utility Resources in your job search. Pioneer Utility Resources is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.No applicants will be rejected as a result of a disability or for sincerely held religious beliefs, observances, and practices that, with reasonable accommodation, does not prevent performance of the essential job duties. Any person requiring special accommodation should contact us via Indeed to assist in arrangements.