Project Coordinator

ZipRecruiter; Wichita (KS); Remote; USD 50,000 - 70,000; Full time

Job summary

A rapidly growing company seeks a Project Coordinator to manage client projects and ensure timely delivery. This remote role requires strong organizational and communication skills, with opportunities for growth based on performance. Ideal candidates will thrive in a dynamic startup environment and possess a proactive mindset.

Qualifications

• 2+ years of project coordination experience in an agency or startup setting.
• Strong command of project management tools.
• Excellent written, verbal, and interpersonal communication.

Responsibilities

• Managing and coordinating multiple concurrent client projects.
• Creating, updating, and enforcing project timelines and workflows.
• Serving as the main point of coordination between teams and clients.

Skills

Project management tools

Organizational skills

Communication

Problem-solving

Tools

Trello

Asana

Notion

ClickUp

Job description

Job DescriptionJob Description

Location:Remote (U.S.-based ) Availability required: 8 AM – 6 PM EST

Employment Type:Initial 3-month contract (with performance-based path to ongoing engagement or hire)

Compensation:

• Monthly stipend
• Per-project payments based on volume and scope
• Performance-based growth opportunities
• Potential for full-time offer based on fit, performance, and company needs

Join The Exceptional Plan – Where Execution Meets Impact

At The Exceptional Plan, we’re on a mission to redefine what it means to be a business owner. As a global company, we provide entrepreneurs and growing companies with high-impact business plans, financial forecasting, and pitch decks that help them attract capital, scale, and succeed.

We’re building a portfolio of disruptive brands and need a strong, sharp, and proactive Project Coordinator to help us bring order, alignment, and momentum to our growing pipeline of client projects.

This is a ground-floor opportunity to work directly with our leadership, clients, and creative teams—and to shape the systems and workflows that drive our company forward.

About the Role

As a Project Coordinator, you’ll serve as the operational engine behind client success. You’ll be responsible for managing multiple client-facing projects at once—ensuring timelines, budgets, communication, and deliverables stay on track and aligned.

This role requires a highly organized, calm-under-pressure, systems-minded operator who’s not afraid to wear multiple hats in a dynamic startup environment. You’ll be a critical player in maintaining excellence across projects, clients, and internal teams.

What You’ll Be Doing

• Managing and coordinating multiple concurrent client projects
• Creating, updating, and enforcing project timelines, task lists, and internal workflows
• Serving as the main point of coordination between account executives, creative/financial teams, and clients
• Helping set and manage client expectations and keeping communication clear
• Monitoring and tracking project scope, changes, and budget adjustments
• Proactively identifying risks, gaps, or delays—and taking steps to resolve them
• Supporting the development of internal tools and project systems as we grow
• Pitching in on special projects and operational improvements as needed

What We’re Looking For

• 2+ years of project coordination experience, ideally in an agency or startup setting
• Strong command of project management tools (e.g., Trello, Asana, Notion, ClickUp)
• Outstanding organizational skills and attention to detail
• Excellent written, verbal, and interpersonal communication
• Confidence in managing internal and external stakeholders
• Self-starter with the ability to stay aligned, meet deadlines, and multitask independently
• A team player who thrives in fast-paced, high-autonomy environments
• Ability to manage ambiguity and solve problems without hand-holding

Nice to Have

• Experience working on creative, financial, or client service projects
• Familiarity with startup or entrepreneurial workflows
• A love for building systems and process improvements
• Prior experience working with remote or distributed teams

Our Core Values at The Exceptional PlanWe hire based on who you are—not just what you do. We believe in being:

• Creative – We think in possibilities, not limitations
• Innovative – We embrace change and iterate fast
• Accountable – We own the outcome, start to finish
• Results-driven – We move the needle for our clients and our team
• Trustworthy – We keep our word and operate with integrity
• Exceptional – In our work, our relationships, and our standards

If this sounds like the challenge you’ve been looking for, we’d love to hear from you. Please send us your resume and a short note about why this role excites you. Bonus points if you include a quick example of a time you kept a complex project on track under pressure.

Company DescriptionWe are a rapidly growing business that is dedicated to changing the lives of business owners globally.Company DescriptionWe are a rapidly growing business that is dedicated to changing the lives of business owners globally.