Project Coordinator

Global IT Con. LLC; Washington (District of Columbia); Remote; USD 60,000 - 85,000; Full time

Job summary

Global IT Con. LLC is seeking a Project Coordinator to support the Customer Marketing team, coordinating multiple marketing and creative projects from brief to execution.

You will work with in-house teams and channel partners to manage timelines, assets, and milestones. The role requires strong project management experience, familiarity with workflow tools, and excellent communication to keep plans aligned with briefs and business goals.

Qualifications

• Experience using project management/workflow tools (e.g., Adobe Workfront, Wrike).
• Experience collaborating with marketing and/or creative teams.

Responsibilities

• Oversee coordination and flow of creative projects between marketing, creative, and channel partners.
• Set up work schedules by deliverable, channel, and due date using pre-built workflows.
• Ensure resources are available to complete work and monitor project statuses.

Skills

MS Office

Project coordination

Communication

Detail-oriented

Tools

Adobe Workfront

Wrike

Job description

Title: Project Coordinator

Location: Remote (Preferred: Mendota Heights, MN)

Duration: Long Term Contract

Job Summary

The Project Coordinator will support the Customer Marketing team and help ensure delivery of high-quality creative projects. This role will focus on customer-facing marketing work that supports the customer buying journey starting from initial awareness of the brand to the evaluation of products and services and finally taking action to make a purchase. The ideal candidate will have project management experience, experience working with a project management/workflow tool, and the ability to leverage information and reports to assist in planning resources and timelines. The candidate should have a high attention to detail and strong people skills with an ability to coordinate multiple projects. This role works closely with the marketing and in-house creative team along with key channel partners and third-party agencies. This role will oversee the workflow of customer-facing marketing work such as campaigns that leverage multiple tactics/channels to sell sheet creation, video development, and website projects. The work will start with a marketing brief to understand scope of work, key dates, and channels through creative development, approvals, and execution.

Essential Functions

• Oversee the coordination and flow of creative projects between departments – marketing, creative, and channel partners
• Leverage pre-built workflows to set up the work schedule by deliverable, channel, and due date
• Ensure the project has the necessary resources to complete the work
• Attend marketing kickoff meetings aligning plans and timelines to the creative brief goals as presented by the marketing team members
• Maintain task lists, due dates, and project statuses within the project management/workflow tool
• Monitor projects and workloads, adjusting assignments and deadlines accordingly, in alignment with the Creative Services Manager and marketing team members
• Ensure the creative team and channel partners have needed information/assets to complete their work
• Communicate status updates highlighting potential issues including at-risk deadlines, scheduling, and resource constraints
• Lead the weekly creative project pipeline meeting using project management reports
• Proactively communicate upcoming work to channel partners and third-party agencies, when available
• Coordinate with designers or channel partners to ensure that projects meet their requirements
• Build relationships across customer marketing and channel partners to ensure successful alignment of roadmaps and collaboration on deliverables and timelines
• Navigate issues with a solutions-oriented mindset, escalating concerns and making informed recommendations to stakeholders and leadership as needed
• Foster efficiencies and speed while honoring the creative process
• Act as one of the primary administrators of the project management/workflow tool

Work Experience

• Experience using project management workflow software such as Adobe Workfront and/or Wrike
• Previous experience working with a marketing and/or creative team

Knowledge, Skills, and Abilities

• Working knowledge of MS Office (Word, Excel, and PowerPoint)
• Ability to set up multiple projects at a time in a fast-paced environment
• Organized, reliable, and highly detail-oriented with a quality- and results-oriented approach
• Effective communicator and collaborative team player who excels at building relationships