Project Coordinator

Southland Industries, Inc.; Virginia (MN); On-site; USD 62,000 - 73,000; Full time

Benefits offered by this job

50% company match 401(k)

Medical, dental, and vision insurance

Annual bonus program

Paid parental leave

Paid holidays

Professional development opportunities

Wellness benefits

Job summary

Southland Industries is seeking a Project Coordinator to support a project team with data entry, reporting, and updating schedules in MS Project. You will handle COINS data entry, subcontract tracking, change orders, and field report administration, ensuring timely information flow and accuracy.

The role requires good communication, attention to detail, and the ability to multi-task in a fast-paced construction environment; prior experience with ERP systems and contract administration is a plus,

Qualifications

• Associate degree (AA) preferred or applicable experience.
• Minimum two years related experience.
• Strong verbal and written communication skills.
• Ability to set priorities and multi-task.
• Competent analytical skills.
• Proficient in Excel.

Responsibilities

• Data entry, reporting, and updating project or construction schedules.
• COINS data entry and reporting – change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.
• Assist Project Managers with entering and updating construction schedules in MS Project.
• Assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issue and track purchase orders, material arrival dates and receive material in web-based purchasing database.
• Collect and review timecards for union personnel and maintain manpower lists.
• Assemble binders with submittals, proposals, O&Ms.
• Assist Project Managers in tracking and creating daily field reports.
• Gather and submit to customer specific contractual requirements (city license, contractor’s license, COI, emergency phone list, safety and MSDS sheets).
• Analyze open commitments at closeout and follow up with subs/vendors to ensure no further costs are owed before closing project.
• Other tasks as required by project team.

Skills

AA degree or applicable experience

Two years related experience

Strong written & verbal communication

Multi-tasking & prioritization

Analytical skills

Excel proficiency

Education

Associate degree (AA) preferred

Job description

The Project Coordinator is responsible for providing support to a project team. This may include, data entry, reporting and updating project or construction schedules.

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates and receives material in web-based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submit to customer specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project.
• Various other tasks as required by project team.

Qualifications

• Associate degree (AA) preferred or applicable experience
• Minimum two years related experience
• Strong verbal and written communication skills
• Ability to set priorities and multi-task
• Competent analytical skills
• Proficient in Excel

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&DD insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued,

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Pay

Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For Virginia this ranges from $61,736.00 - $72,961.00 plus annual incentive, benefits, and retirement program as outlined above.

Contingent Employment

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

Job Location Dulles, Virginia, United States Position Type Full-Time/Regular