Project Coordinator

Trileaf Corporation; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401k with match

Disability & Life Insurance

PTO & holidays

Job summary

Trileaf Corporation, a nationwide environmental, architecture, and engineering firm, seeks a Project Coordinator for its Phoenix, AZ office. You will support Group Managers and Project Managers, help track and report on projects, and assist with proposals and billing processes.

Qualifications include 2+ years of administrative or project coordination experience, an associate degree or equivalent, and strong MS Office and communication skills. Join a team delivering services across the U.S.

Qualifications

• 2+ years of general administrative and/or project coordination experience.
• Associate's degree or equivalent; Bachelor's degree a plus.
• Proficiency with MS Office and Adobe Acrobat; attention to detail.
• Ability to meet deadlines and multitask in a fast-paced environment.
• Strong written and oral communication and client service skills.

Responsibilities

• Enter new project information into internal tracking software.
• Set up new project reports using established templates.
• Create proposal requests and assist with proposal preparation.
• Perform QA/QC of client project orders.
• Support Project Managers with scheduling meetings and coordinating calendars.
• Track project deadlines and ensure projects stay on schedule.
• Maintain organized project files and documentation per standards.
• Handle general clerical duties including mail, copying and scanning.
• Create Purchase Order Requests and track receipt of POs.
• Track and order office supplies.
• Serve as a point of contact for building management as needed.

Skills

MS Office

Adobe Acrobat

Attention to detail

Time management

Communication skills

Client service

Organizational skills

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

MS Excel

Job description

Company: Trileaf Corporation is a nationwide environmental, architecture, and engineering consulting firm that assists clients with environmental due diligence, regulatory compliance, and engineering & architectural design. Trileaf serves the wireless communications, real estate, and financial industries from its headquarters in St. Louis, MO and many branch offices throughout the U.S.

Position Summary

The Project Coordinator provides clerical and administrative support to Group Managers and Project Managers, helping keep projects, proposals, and day-to-day office operations running smoothly. This role manages project tracking and reporting tasks, supports proposal and billing processes, and provides general administrative support to the assigned team. Requires 2+ years of general administrative and/or project coordination experience.

This position will work from the Phoenix, AZ office location.

Essential Duties and Responsibilities

• Enter new project information into Trileaf's internal tracking software
• Set up new project reports using established templates
• Create proposal requests and assist with proposal preparation
• Perform QA/QC of client project orders
• Support Project Managers with day-to-day administrative tasks, including scheduling meetings, coordinating calendars, and managing correspondence
• Track project deadlines and deliverables, and follow up with staff to help keep projects on schedule
• Maintain organized project files and documentation in accordance with company standards
• Perform general clerical duties, including copying, scanning, faxing, and handling incoming and outgoing mail
• Create Purchase Order Requests and track receipt of Purchase Orders
• Track and order office supplies
• Maintain a safe, clean, and presentable office/reception area
• Serve as a point of contact for building management or landlord as needed

Required Skills & Abilities

• Good computer skills with strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Attention to detail in composing, typing, and proofing materials
• Ability to establish deadlines and prioritize work accordingly
• Ability to complete tasks quickly and on short notice with minimal direction or oversight
• Excellent written and oral communication skills
• Strong client service skills with the ability to interact with all levels of management
• Excellent organizational and multi-tasking skills
• Ability to develop relationships with team members
• Energetic, professional demeanor, with the ability to work well independently or as part of a team
• Ability to learn quickly and adapt in a fast-paced environment

Education and Experience

• Associate's degree or equivalent required; Bachelor's degree a plus, with 2+ years of general administrative and/or project coordination experience preferred

Licenses and Certifications

• Valid driver's license and reliable transportation may be required depending on office needs

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting and working at a computer
• Frequent use of hands and fingers for typing and operating office equipment
• Ability to lift and/or move items up to 15 lbs. occasionally

Work Environment and Travel

• This is primarily an office-based position with minimal travel required

Potential Hazards

• None specific to this role beyond those typical of a standard office environment

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

• Health, Dental & Vision Insurance
• 401k w/matching
• Short-term disability, Long-term disability & Life Insurance – 100% Employer paid
• 3 weeks of PTO per year
• 8 paid holidays plus 1 floating holiday

The listed salary range for this position is an expected range. The actual offer will be at the company's sole discretion and determined by relevant business considerations, including the final candidate's qualifications, years of experience, skillset, geographic location, and current market data.

All offers of employment are contingent upon the successful completion of a comprehensive background check, including criminal history, education verification, employment verification and drug test. This may also include credit and motor vehicle record checks depending on the position.

Trileaf Corporation is an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetic disorder, disability, protected veteran status or any other characteristic protected by state, federal, or local law.