Project Coordinator

Trileaf Corporation; Chandler (AZ); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

401k w/matching

Short-term disability

Long-term disability & Life Insurance—

3 weeks of PTO

Job summary

Trileaf Corporation is seeking a Project Coordinator to provide clerical and administrative support to Group and Project Managers in the Chandler/Phoenix, AZ area. You will manage project tracking, reporting, proposals, and day-to-day office operations.

The role requires 2+ years of admin or coordination experience, strong MS Office and communication skills, and the ability to work independently in a fast-paced environment. This is an on-site position based in the Phoenix, AZ office.

Qualifications

• Associate's degree or equivalent required; 2+ years of admin and/or project coordination experience preferred.
• Proficiency with MS Office and Adobe Acrobat is essential.
• Excellent written and verbal communication; strong organization and time-management skills.

Responsibilities

• Enter new project information into internal tracking software.
• Set up project reports using templates.
• Create and assist with proposal requests and proposals.
• Perform QA/QC of client project orders.
• Support Project Managers with scheduling, calendar management and correspondence.

Skills

MS Office

Attention to detail

Time management

Communication

Organization

Teamwork

Independent work

Learning quickly

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Adobe Acrobat

Tracking software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Chandler, AZ, US

Salary Range: $22.00 To $27.00 Annually

Company:

Trileaf Corporation is a nationwide environmental, architecture, and engineering consulting firm that assists clients with environmental due diligence, regulatory compliance, and engineering & architectural design. Trileaf serves the wireless communications, real estate, and financial industries from its headquarters in St. Louis, MO and many branch offices throughout the U.S.

Position Summary:

The Project Coordinator provides clerical and administrative support to Group Managers and Project Managers, helping keep projects, proposals, and day-to-day office operations running smoothly. This role manages project tracking and reporting tasks, supports proposal and billing processes, and provides general administrative support to the assigned team. Requires 2+ years of general administrative and/or project coordination experience.

This position will work from the Phoenix, AZ office location

Essential Duties and Responsibilities:

• Enter new project information into Trileaf's internal tracking software
• Set up new project reports using established templates
• Create proposal requests and assist with proposal preparation
• Perform QA/QC of client project orders
• Support Project Managers with day-to-day administrative tasks, including scheduling meetings, coordinating calendars, and managing correspondence
• Track project deadlines and deliverables, and follow up with staff to help keep projects on schedule
• Maintain organized project files and documentation in accordance with company standards
• Perform general clerical duties, including copying, scanning, faxing, and handling incoming and outgoing mail
• Create Purchase Order Requests and track receipt of Purchase Orders
• Track and order office supplies
• Maintain a safe, clean, and presentable office/reception area
• Serve as a point of contact for building management or landlord as needed

Required Skills & Abilities:

• Good computer skills with strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Attention to detail in composing, typing, and proofing materials
• Ability to establish deadlines and prioritize work accordingly
• Ability to complete tasks quickly and on short notice with minimal direction or oversight
• Excellent written and oral communication skills
• Strong client service skills with the ability to interact with all levels of management
• Excellent organizational and multi-tasking skills
• Ability to develop relationships with team members
• Energetic, professional demeanor, with the ability to work well independently or as part of a team
• Ability to learn quickly and adapt in a fast-paced environment

Education and Experience:

• Associate's degree or equivalent required; Bachelor's degree a plus, with 2+ years of general administrative and/or project coordination experience preferred

Licenses and Certifications:

• Valid driver's license and reliable transportation may be required depending on office needs

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting and working at a computer
• Frequent use of hands and fingers for typing and operating office equipment
• Ability to lift and/or move items up to 15 lbs. occasionally

Work Environment and Travel:

• This is primarily an office-based position with minimal travel required
• None specific to this role beyond those typical of a standard office environment

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• 401k w/matching
• Short-term disability, Long-term disability & Life Insurance – 100% Employer paid
• 3 weeks of PTO per year

The listed salary range for this position is an expected range. The actual offer will be at the company's sole discretion and determined by relevant business considerations, including the final candidate's qualifications, years of experience, skillset, geographic location, and current market data.

All offers of employment are contingent upon the successful completion of a comprehensive background check, including criminal history, education verification, employment verification and drug test. This may also include credit and motor vehicle record checks depending on the position.

Trileaf Corporation is an Equal Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetic disorder, disability, protected veteran status or any other characteristic protected by state, federal, or local law.