Project Coordinator

PCI Government Services LLC; United States; Remote; USD 52,000 - 75,000; Full time

Job summary

PCI Government Services LLC is seeking a Project Coordinator to provide project and administrative support to DHA Defense Health Agency Digital Health Integration Office (DHIO) leadership and staff. This remote role reports to the Program Manager.

You will coordinate meetings, prepare agendas and read-aheads, assist with PowerPoint presentations, track action items, and manage multiple projects with varying deadlines. A Public Trust is required for this role.

Qualifications

• Must be able to obtain a Public Trust.
• 3–5 years of experience.
• High School Diploma or higher.

Responsibilities

• Coordinate and facilitate meetings, including preparing agendas and read-ahead materials.
• Assist with PowerPoint presentations and reserve/ setup conference rooms.
• Coordinate audio-visual support and MS Teams meetings.
• Take, format, and distribute meeting minutes.
• Track open issues and action items through resolution.
• Coordinate and track correspondence, briefing packages, and presentation materials for leadership.
• Answer incoming calls, route messages, and schedule meetings for leadership.
• Prepare, edit, copy, and distribute documents and reports.
• Manage multiple projects with varying deadlines and priorities.
• Order and maintain office supplies; coordinate government awards packaging as needed.
• Process access requests for DHA leadership personnel.
• Ensure duties comply with regulations, policies, and procedures.

Skills

Meeting coordination

Administrative support

Communication

Education

High School Diploma or higher

Job description

The Project Coordinator provides project and administrative support to DHA Defense Health Agency Digital Health Integration Office (DHIO) leadership and staff. This position is remote and reports to the Program Manager.

• Support enterprise coordination activities within a PMO framework to help integrate, monitor, report, and communicate progress across DHIO initiatives.

• Coordinate and facilitate meetings, including:

• Preparing agendas

• Assembling and distributing read-ahead materials

• Assisting with PowerPoint presentations

• Reserving conference rooms

• Setting up meeting spaces

• Coordinating audio-visual support

• Supporting MS Teams meetings

• Taking, formatting, and distributing meeting minutes

• Tracking open issues and action items through resolution

• Coordinate and track correspondence, briefing packages, and presentation materials for directors, chiefs of staff, and branch chiefs.

• Answer incoming office telephone calls, route calls appropriately, take messages, and schedule meetings on behalf of leadership.

• Prepare, edit, copy, and distribute documents, correspondence, reports, and presentation materials.

• Manage and track multiple special projects and activities with varying deadlines and priorities.

• Order, pick up, and maintain office supplies and administrative materials.

• Coordinate pickup and packaging of government awards and shipping materials as needed.

• Process DHHQ and Pentagon building access requests for designated DHA leadership personnel.

• Perform all duties in accordance with applicable regulations, policies, procedures, and administrative instructions.

Qualifications:

• Must be able to obtain a Public Trust
• 3-5 years of experience
• High School Diploma or higher

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.