Project Coordinator

CICONIX, LLC; Frederick (MD); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Full benefit program, including health, PTO, and 401(k) + contribution

Job summary

CICONIX, LLC is seeking a Project Coordinator for their Fort Detrick, MD office. This full-time role involves coordinating the in-processing and out-processing of personnel, supporting inventory management, and assisting with various administrative tasks. Applicants must be U.S. citizens and able to obtain a security clearance. A commitment to government vaccination requirements is also needed. This role offers a full benefits program and supports military health programs.

Qualifications

• U.S. Citizenship and a successful background investigation are required.
• Ability to obtain and maintain a government security clearance.

Responsibilities

• Ensure new staff are properly in-processed IAW policy.
• Serve as the accountability representative during fire drills or building evacuations.
• Track and document all taskers assigned to the ORA.
• Prepare supply and equipment purchase requests.
• Assist with maintaining current emergency contact information.
• Support the turn-in process for both serviceable and unserviceable assets.

Job description

Project Coordinator

CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact.

Location(s):

Fort Detrick, MD

Position Details:

• Full‑time position
• Regular weekly hours (0900‑1600)
• No calls, nights, weekends, or holidays!
• Full benefit program, including health, PTO, and 401(k) + contribution

Summary:

CICONIX is seeking a Project Coordinator to support the Office of Regulated Activities (ORA) in support of the Defense Health Agency Research and Development Medical Research and Development Command (DHA R&D MRDC) team in Fort Detrick, MD. The Project Coordinator shall provide coordinator support to the assigned Office/Division/Program Management Office (PMO) as part of a support team across the organization. The Project Coordinator shall participate in multiple meetings, disseminating associated information and guidance to Office/Division/PMO personnel, and render assistance in the interpretation, implementation, and operation of administrative processes.

About the Role:

• Ensure new staff are properly in‑processed IAW policy. Prepare paperwork and inform other offices to in‑process new personnel. Assist Human Resources with in‑processing of incoming employees by coordinating required training arrangements with the Computer Support team members once all security clearances have been obtained.
• Ensure departing staff are properly out‑processed.
• Serve as the accountability representative during fire drills or building evacuations.
• Track and document all taskers assigned to the ORA and collect data by the designated suspense date upon request.
• Prepare supply and equipment purchase requests, track requests, and ensure proper receipt and distribution.
• Assist with maintaining current emergency contact information for all civilian, military and contractor support personnel, using an emergency alert notification system.
• Support preparing for and conducting periodic inventories for GFE/GFP.
• Support primary and sub‑hand receipt holders in investigations to determine cause of inventory discrepancies and, if required, assist in developing documentation packages for Financial Liability Investigation Loss of Property.
• Support the turn‑in process for both serviceable and unserviceable assets.
• Support the Acquisition Management Liaison Officer (AMLO) in responding to taskers assigned by the designated suspense date. The Contractor shall support command CORs completing and updating documentation to allow for access to various government systems.
• Support market research of various government and non‑government sources, such as the Computer Hardware Enterprise Software and Solutions (CHESS) and General Services Administration (GSA) websites.
• Personnel performing in this task area shall have the ability to successfully communicate with personnel at various echelons through use of effective interpersonal and communication skills in addition to managing numerous efforts and effectively prioritizing and multi‑tasking requirements.
• Additionally, personnel shall have the ability to be aware of and sensitive to information flows that contain items of interest that are the action responsibility of the AMLO.

Qualifications:

• Education:
  • TBD
• Licensure & Certifications (Current & Unrestricted):
  • TBD
• Experience:
  • TBD
• Security & Background Check:
  • U.S. Citizenship and a successful background investigation are required.
  • Ability to obtain and maintain a government security clearance.
• Additional Requirements:
  • Willingness to comply with the government vaccination requirements.

Compensation:

TBD

This position is contingent and will begin upon contract award.

CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.