Project Coordinator

York Solutions, LLC; United States; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

BCBS Medical

Dental plan

Vision plan

401(k) Retirement Plan

Flexible remote opportunities

Job summary

York Solutions, LLC is seeking a Project Coordinator to support asset-management projects, including fixtures and finishes. You will manage many concurrent requests, coordinate with vendors, and maintain project documentation.

The role emphasizes organization, attention to detail, and clear communication across partners and field teams. The position offers remote eligibility with occasional onsite work in the Minneapolis area, typically one day per week, and a collaborative, growth‑oriented team

Qualifications

• 1–3 years of project coordination or management experience.
• Ability to manage a high volume of concurrent projects and deadlines.
• Experience coordinating work with external vendors and internal partners.
• Strong written and verbal communication for status updates and issue resolution.
• Working proficiency with Smartsheet and Excel for tracking and reporting.

Responsibilities

• Manage day-to-day requests related to assigned asset categories and projects.
• Coordinate multiple concurrent projects through the lifecycle including risks and deliverables.
• Provide ongoing vendor coordination to ensure progress per timelines.
• Serve as liaison between internal teams, field teams, and external vendors.
• Coordinate purchase orders for vendor labor, materials, and project needs.
• Track projects to ensure on-time, on-budget completion.

Skills

Project coordination

Vendor coordination

Excel

Smartsheet

Communication

Tools

Smartsheet

Excel

Job description

Location: Remote eligible. Candidates located in the Minneapolis area may be asked to work onsite one day per week.

Position Summary

We are seeking a Project Coordinator to support daily operations and project execution for an asset management team focused on fixtures, finishes, and other physical assets.

This role will support both proactive and reactive asset replacement projects completed through internal teams and external vendors. The Project Coordinator will manage a high volume of concurrent requests and projects, coordinate with vendors and business partners, track projects through completion, resolve execution issues, support material and purchase order processes, and maintain project documentation and knowledge resources.

The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and able to communicate effectively across vendors, business partners, and field teams.

Key Responsibilities

• Manage day-to-day requests related to assigned asset categories and projects.
• Coordinate multiple concurrent projects throughout the project lifecycle, including schedules, deliverables, risks, issues, and completion.
• Provide ongoing project and vendor coordination to ensure work progresses according to established timelines and requirements.
• Serve as a liaison between internal business teams, field teams, and external vendors.
• Coordinate purchase orders for vendor labor, materials, and other project needs.
• Review and coordinate material orders and related project requirements.
• Track projects to ensure work is completed on time, within budget, and according to business requirements.
• Identify, document, escalation, and help resolve project risks, issues, delays, and execution challenges.
• Process repair and replacement requests, collaborating with appropriate partners to validate scope and determine next steps.
• Respond to questions from field teams and provide troubleshooting support as needed.
• Maintain project documentation, field-facing resources, and internal knowledge materials.
• Coordinate project communications and provide status updates to appropriate stakeholders.
• Track and measure project performance using established tools and reporting processes.
• Identify and quantify project risks, variances, and recurring issues.
• Maintain awareness of project expenses, capital expenditures, and overall budget goals.
• Escalate recurring issues, project risks, or trends to the appropriate business partners.

Must-Have Qualifications

• 1–3 years of project coordination or project management experience, including supporting multiple concurrent projects through implementation and tracking schedules, deliverables, risks, issues, and completion.
• Demonstrated ability to manage a high volume of concurrent requests, projects, deadlines, and follow-ups with strong attention to detail.
• Experience coordinating work with external vendors and internal business partners, including resolving execution issues, answering questions, and following work through completion.
• Strong written and verbal communication skills, including experience communicating project status, escalating risks, documenting issues, and driving timely resolution.
• Working proficiency with Smartsheet and Excel for project tracking, status reporting, data maintenance, and/or workflow management.

Preferred Qualifications

• Experience facilitating project and vendor meetings and maintaining project documentation or knowledge resources.
• Experience supporting facilities, retail/store assets, construction, fixtures, maintenance, or other physical asset programs.
• Experience using Maximo or another work-order/facilities management platform.
• Experience using SAP or a comparable ERP/purchasing system for purchase orders, materials, or expense-related activities.
• Advanced Smartsheet experience, including tools such as DataMesh, Dynamic View, dashboards, reports, or workflow automation.
• Familiarity with SharePoint or similar collaboration, documentation, and reporting tools.

York Solutions Offers a generous benefits package for eligible full-time employees:

• BCBS Medical with 3 Plans to choose from (PPO and High deductible PPO plans with Health Savings Program)
• Delta Dental plan with 2 free cleanings and insurance discounts
• Eye Med Vision with annual check-ups and discounts on lens
• Life and Accidental Death Insurance paid by company
• John Hancock 401(k) Retirement Plan with discretionary company match
• Voluntary Insurance programs such as: Hospital Indemnity, Identity Protection, Legal Insurance, Long Term Care, and Pet Insurance.
• Flexible work environment with some remote working opportunities
• Strong fun and teamwork environment
• Learning, development, and career growth