Project Coordinator

PD Instore; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

401k match

Paid Time Off

Parental Leave

Tuition Reimbursement

Job summary

PD Instore, a forward-thinking design-to-build partner, seeks a Project Coordinator to manage project workflows from intake to lifecycle closure. You will partner with the Project Manager to ensure projects are defined and completed on time, with accurate system data and clear communication to clients.

You will support the PM by solving issues, gathering and conveying information, coordinating specs and estimates, and updating records in D365.

Qualifications

• Experience coordinating projects and multi-stakeholder communication.
• Strong data entry and record-keeping skills in project systems.

Responsibilities

• Serves Project Manager as primary point of contact and information source on projects.
• Helps solve problems and transmits information to PM as needed.
• Assists in capturing project specs, requests estimates, and communicates them to PM.
• Sets up job tickets for print when required and coordinates with stakeholders.
• Updates and communicates changes to PM; maintains records in D365.
• Keeps accurate project records in D365 and shares proofs for approval.
• Inspects proofs (color, accuracy, registration, part numbers) before sending for approval.
• Coordinates press checks with PM and customers as needed.
• Follows safety policies and contributes to a collaborative culture.

Skills

Communication

Organization

Attention to detail

Multitasking

Problem solving

Written/oral communication

Education

2 year technical/business degree or equivalent

Tools

D365 (Dynamics 365)

Excel

Mac-based software

Job description

MISSIONPD Instore is a future-forward creator of brand solutions that enlightens, inspires, and transforms the consumer’s experience.ABOUT PDFounded in 1938, PD is a world-renowned design-to-build partner that crafts custom, future-forward brand solutions for some of the largest brands in retail.SummaryThe Project Coordinator is responsible for managing project workflow from initial intake new opportunities through the lifecycle of the project. This position will partner with the Project Manager to organize and review each project thoroughly and carefully, ensuring they are defined and complete on time. The role is responsible for accurate system data and project communication throughout.Essential Duties/ResponsibilitiesServes Project Manager as primary contact and source of information on projectsServices the Project Manager by helping solve problems, gathering and transmitting information as needed.May assist in taking project specs from Project Manager, requesting an estimate and communicating estimate to Project Manager.Supports the project with Project Manager. Compares with estimate and discusses any differences with Project Manager. Initiates job tickets if needed for Print.Receives and communicates any problems and changes to Project Manager and makes any necessary updates in D365.Keeps accurate records on all projects in D365Inspects proofs (color, accuracy, registration, and part numbers)to ensure accuracy and sending to Project Managers/Clients for approval. Sets up press check with Project Manager/customer if neededOther duties as assignedFosters a culture that values family, innovation, collaboration and empowermentFollows all safety and workplace policiesCompetencies and SkillsSelf-motivation is a mustAbility to facilitate communication between Production Manager/Client personnelMust be thorough and detail orientedMust have strong written and oral communication skillsMust have the ability to multitask and modify plans as requirements changeProven organization skillsExcellent problem-solving skillsAbility to read and understand oral/written instructionsExcellent computer skills specifically working with Mac based products and formulas within ExcelFollows all safety and workplace policiesMust be able to wear required Personal Protective equipment (PPE) for extended periods of timeAbility to demonstrate and apply PD’s workplace valuesFlexibility to travel between multiple PD locationsDemonstrated commitment to valuing diversity and contributing to an inclusive working environmentEducation/CertificationPrefer 2 year technical/business degree or equivalentExperience1-2 years of customer service experiencePhysical Requirements and Working ConditionsWalking, sitting, bending, twisting, reaching, pushing, pulling and lifting up to 50 lbs. may be required throughout the workdayBenefits and perks we offer to full-time, regular employeesHealth, Dental and Vision Insurance4% 401k Match with 5% Employee ContributionPaid Time OffParental Leave8 Paid HolidaysFlex TimeSTD, LTD and Group Life InsuranceFSA and HSA OptionsVoluntaryLife InsuranceCritical Illness InsuranceAccident InsuranceLegal and Identity Theft PlansEmployee Assistance ProgramEmployee Referral ProgramTuition ReimbursementCareer AdvancementProfessional Development OpportunitiesEmployee RecognitionEnglish as a Second Language EducationOnline Training Opportunities