Project Coordinator

The Contractor Consultants; Town of Middleton (WI); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Retirement plan

Tech package provided

Job summary

LB Contract Supply. is seeking a Project Coordinator to support field operations and keep commercial projects on track.

This in-person role at Madison, WI, involves coordinating workflows, logging RFIs, and coordinating with project managers, estimators, and field crews to ensure on-time, on-budget completion. Ideal candidates have experience in construction coordination, strong digital literacy, and excellent communication.

Qualifications

• Experience in construction coordination or project support.
• High level of digital literacy with project management tools and spreadsheets.
• Excellent written and verbal communication, professional demeanor.
• Exceptional organizational ability for multi-tasking in a fast-paced environment.
• Proactive, problem-solving mindset with growth orientation.

Responsibilities

• Coordinate project workflows from award to closeout, tracking milestones and deadlines.
• Log RFIs, submittals, change orders, and safety compliance documentation.
• Communicate with General Contractors, vendors, and field teams to keep schedules aligned.
• Assist in ordering, tracking, and staging materials for installation crews.
• Organize digital files, blueprints, and specifications for precise archives.
• Schedule field crews and monitor site progress to support billing and resource planning.
• Monitor job costs and assist with budget variances and lead times.

Skills

Project coordination

Communication skills

Digital literacy

Office technology

Tools

Project management software

Spreadsheet software

Job description

Project Coordinator – Support Field Operations & Keep Commercial Projects on Track

Job Overview

• Company: LB Contract Supply.
• Salary/Pay Rate: $60,000 - $70,000+ based on experience.
• Location: In person (Madison, WI), Primarily office work with some job site visits.
• Job/Employment Type: Full-Time.
• Schedule: Monday - Friday.
• Mandatory Licences & Certifications: None Required.

The Opportunity

You will serve as an essential operational anchor in our Project Management division, driving the coordination and execution of commercial interior and specialty supply projects. This position puts you at the nexus of office strategy and field execution—working closely with Project Managers, Estimators, and Field Crews to ensure projects run smoothly, on time, and within budget.

How You Will Make An Impact

• Coordinate project workflows from contract award through final closeout, tracking deliverables, milestones, and deadlines.
• Facilitate administrative processes, including logging RFIs, submittals, change orders, and job site safety compliance documentation.
• Communicate with General Contractors, vendors, and field teams to keep project schedules aligned and resolve daily operational hurdles.
• Assist in ordering, tracking, and staging materials and window treatments to ensure site readiness for installation crews.
• Organize digital job files, updated blueprints, and specification documents to maintain precise project archives.
• Schedule field crews and track job site progress to support timely billing cycles and labor resource planning.
• Monitor job costs and assist Project Managers with tracking budget variances and material lead times.

Required Qualifications & Experience

• Experience in construction coordination, administrative project support, or a related operational field.
• High level of digital literacy, with proficiency in project management tools, spreadsheeting software, and office tech.
• Exceptional communication skills with a clear, direct, and professional approach across written and verbal formats.
• Outstanding organizational ability with a track record of handling multiple fast-moving tasks without losing detail.
• A proactive, problem-solving mindset and eagerness to grow within a fast-moving construction supply company.

Preferred Qualifications & Experience

• Prior experience with commercial interior finishes, window coverings, glass, or specialty subcontracting.
• Familiarity with reading architectural plans, submittal packages, and basic construction schedules.
• Experience interfacing with General Contractors, subcontractors, or field superintendents.

Compensation & Benefits

• Competitive base salary structure matched to your industry knowledge and administrative background.
• Clear career development avenues with opportunities for advancement into Project Management roles.
• Tech package provided, including a smartphone or tablet for field and office use.
• Comprehensive Paid Time Off package including paid holidays, vacation, and sick leave.
• Retirement savings program and bi-weekly pay cycle.
• Wellness stipends, safety equipment provided, and access to mentorship programs.
• Company rewards, events, and charity alignment initiatives.

Location

• Primarily office work with some job site visits.

About Us

LB Contract Supply is a fast-growing innovator in the construction supply and install market, specializing in commercial interior specialty products. We offer a family-friendly culture where organized, dedicated team members quickly become leaders.

Learn more at https://lbcontractsupply.com/.

LB Contract Supply is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.