Project Administrator

Solid Rock Recruiting, LLC.; Spokane (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Career development

Long-term project backlog

Job summary

Solid Rock Recruiting, LLC. is seeking a detail-oriented Project Coordinator to support multiple construction projects from preconstruction through closeout in the Greater Spokane, WA area.

You will work with Project Managers, Superintendents, subcontractors, vendors, and clients to keep projects organized and on schedule. The role offers full-time employment with growth opportunities in a growing contractor that delivers high-quality commercial construction projects throughout the Inland

Qualifications

• 2+ years of experience in construction project coordination or related support roles.
• Experience with commercial general contractors preferred.
• Understanding of construction documentation, RFIs, submittals, change orders, and closeout.
• Strong organization and time management with ability to multi-task.
• Excellent verbal and written communication; proficient in Microsoft Office.

Responsibilities

• Provide administrative and operational support to Project Managers and field teams.
• Prepare and maintain project documentation including contracts, subcontracts, purchase orders, RFIs, submittals, change orders, and closeout packages.
• Track project schedules, deadlines, and deliverables to ensure timely completion.
• Coordinate meetings, distribute meeting minutes, and follow up on actions.
• Assist with project startup, permitting, and document control.
• Maintain accurate project files in the PM software.
• Process invoices, lien releases, insurance certificates, and related documentation.
• Coordinate communication among clients, architects, engineers, subcontractors, and internal teams.
• Support procurement by tracking material orders and deliveries.
• Assist with closeout documentation, warranties, as-built drawings, turnover packages.
• Ensure compliance with company procedures and project documentation requirements.

Skills

Construction coordination

Project administration

Microsoft Office

Procore

Autodesk Build

Education

Associate's degree in Construction Management

Bachelor's degree in Business Administration

Tools

Procore

Autodesk Construction Cloud Build

CMiC

Viewpoint Vista

Job description

Project Coordinator

Location: Greater Spokane, WA Area
Industry: Commercial General Contracting
Employment Type: Full-Time

About the Opportunity

A well-established commercial general contractor in the Spokane area is seeking a highly organized Project Coordinator to support multiple construction projects from preconstruction through closeout. This role works closely with Project Managers, Superintendents, subcontractors, vendors, and clients to ensure projects stay organized, compliant, and on schedule.

This is an excellent opportunity for someone looking to build a long-term career with a growing contractor that delivers high-quality commercial construction projects throughout the Inland Northwest.

Responsibilities

• Provide administrative and operational support to Project Managers and field teams.

• Prepare and maintain project documentation, including contracts, subcontracts, purchase orders, RFIs, submittals, change orders, and closeout packages.

• Track project schedules, deadlines, and deliverables to ensure timely completion.

• Coordinate meetings, distribute meeting minutes, and follow up on action items.

• Assist with project startup, permitting, and document control.

• Maintain accurate project files within the company's project management software.

• Process invoices, lien releases, insurance certificates, and other project-related documentation.

• Coordinate communication between clients, architects, engineers, subcontractors, and internal teams.

• Support procurement activities by tracking material orders and deliveries.

• Assist with project closeout documentation, warranties, as-built drawings, and final turnover packages.

• Ensure compliance with company procedures and project documentation requirements.

Qualifications

• 2+ years of experience in construction project coordination, project administration, or a similar support role within commercial construction.

• Experience working for a commercial general contractor strongly preferred.

• Understanding of construction documentation, contracts, RFIs, submittals, change orders, and project closeout processes.

• Strong organizational and time management skills with the ability to prioritize multiple projects.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Experience with project management platforms such as Procore, Autodesk Construction Cloud (Build), CMiC, Viewpoint Vista, or similar software is preferred.

• Ability to work independently while collaborating effectively with project teams.

• High attention to detail and commitment to accuracy.

Preferred Experience

• Associate's or Bachelor's degree in Construction Management, Business Administration, or a related field (preferred but not required).

• Experience supporting multiple commercial construction projects simultaneously.

• Familiarity with public and private commercial construction projects.

Compensation & Benefits

• Competitive base salary based on experience

• Performance-based bonus opportunities

• Medical, dental, and vision insurance

• 401(k) with company match

• Paid time off and company holidays

• Professional development and career advancement opportunities

• Stable backlog of commercial projects with long-term growth potential

Ideal Candidate

The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced construction environment. They enjoy keeping projects organized, solving problems before they become issues, and supporting teams that deliver successful commercial construction projects.