Project Expeditor

Limbach; Columbus (OH); On-site; USD 65,000 - 80,000; Full time

Job summary

Limbach Facility Services LLC in Columbus, OH, seeks a project administrative professional to support Project Managers by soliciting, logging, expediting, and communicating information needed to estimate work, manage costs, and deliver a satisfactory end product for customers.

The role focuses on maintaining project documents, vendor quotes, purchase orders, change orders, and close-out records, while fostering professional relationships to grow the company's business.

Qualifications

• 5+ years of industry-specific experience.
• Intermediate knowledge of construction processes.
• Proficiency with Microsoft Office (Word and Excel in particular).
• Ability to communicate effectively with diverse audiences.
• Capacity to work independently and in a team environment.
• Strong organizational aptitude and attention to detail.
• Must have a valid driver's license.
• Driving record compliant with company policies and MVR requirements.

Responsibilities

• Sets up and maintains project information in approved software to produce RFIs, submittals, transmittals, logs, correspondence, purchase orders, project billings, etc.
• Expedites and organizes vendor quotes, purchase orders and agreements, subcontracts, submittals, shop drawings and deliveries.
• Prepares payment requisition billings, submits to the customer, tracks collections, and expedites payments to maintain positive cash flow.
• Coordinates project close out information and maintains lien rights.
• Expedites pricing from vendors and subcontractors, formulates proposals, and processes and logs customer change order requests, quotes, and contract changes.
• Monitors job cost reports for inconsistencies and escalates them to the appropriate project manager.
• Processes adjustments and changes to the forecast cost at completion.
• Assists project managers with preparation for monthly project review meetings, as well as maintenance of all critical project files, drawings, permits, manuals, and close-out documents.
• Develops and maintains professional internal and external relationships, with the goal of further enhancing the reputation and growing the business relationships of the Company.

Skills

Microsoft Office

Communication

Teamwork

Organization

Driver's license

Education

Associate's Degree in Business or construction-related field

Job description

OUR VISION:

"To become an indispensable partner to building owners with mission-critical systems."

POSITION SUMMARY/OBJECTIVE:

Provides project administrative support by soliciting, logging, monitoring, expediting, and communicating the information necessary for Project Managers (and associated teams) to estimate work, support and monitor labor, manage costs, and yield a satisfactory end product for customers of the Company.

Base salary range of $65K - $80K

KEY TASKS & RESPONSIBILITIES:

• Sets up and maintains project information in approved software to produce RFIs, submittals, transmittals, logs, correspondence, purchase orders, project billings, etc.
• Expedites and organizes project vendor quotes, purchase orders and agreements, subcontracts, submittals, shop drawings and deliveries.
• Prepares payment requisition billings, submits to the customer, tracks collections, and expedites payments to maintain positive cash flow.
• Coordinates project close out information and maintains lien rights.
• Expedites pricing from vendors and subcontractors, formulates proposals, and processes and logs customer change order requests, quotes, and contract changes.
• Monitors job cost reports for inconsistencies and escalates them to the appropriate project manager.
• Processes adjustments and changes to the forecast cost at completion.
• Assists project managers with preparation for monthly project review meetings, as well as maintenance of all critical project files, drawings, permits, manuals, and close-out documents.
• Develops and maintains professional internal and external relationships, with the goal of further enhancing the reputation and growing the business relationships of the Company.

CONDUCT STANDARDS:

• Maintains appropriate Company confidentiality at all times.
• Protects the assets of the Company and ethically upholds the Code of Conduct & Ethics in all situations.
• Cultivates and promotes the "Hearts & Minds" safety culture.
• Consistently exemplifies the Core Values of the Company (we CARE, we ACT WITH INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE).

WORK ENVIRONMENT:

• This position operates primarily in an office environment, and routinely utilizes standard office equipment, such as computers, phones, copiers, filing cabinets, and printers.

PHYSICAL DEMANDS:

• In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.
• This is considered a sedentary position, which means possible exertion up to ten (10) pounds of force occasionally, and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

TRAVEL:

• There is no travel required for this position.

MINIMUM QUALIFICATIONS:

• 5+ years of industry-specific experience.
• Intermediate level knowledge of construction processes.
• Strong computer skills, including proficiency with Microsoft Office (Word and Excel in particular).
• Ability to communicate effectively (both verbally and written) with diverse audiences.
• Capacity to work effectively both independently and within a team environment.
• Strong organizational aptitude, interpersonal skills, and attention to detail.
• Must have a valid driver's license.
• Must have a driving record compliant with the Company's policies and MVR requirements, and consent to ongoing driving record monitoring by the Company.

PREFERRED QUALIFICATIONS:

• Associate's Degree in Business or a construction-related field is desirable.

This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.