Senior Project Coordinator

PCI Pharma Services; Town of Bedford (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

PCI Pharma Services is seeking a Senior Project Coordinator to support planning, execution, and completion of multiple projects. You will liaise between project managers, stakeholders, and cross-functional teams to ensure timelines, budgets, and communications are effectively managed.

The role emphasizes governance, risk identification, and process improvements to boost project outcomes. Ideal candidates bring 5+ years in project coordination, PMP/CAPM preferred, and hands-on experience with PM

Qualifications

• Bachelor’s degree required.
• 5+ years of project coordination or management experience.
• Experience supporting complex cross-functional projects.
• Experience with MS Project, Smartsheet, Asana, Monday.com or Jira.
• Knowledge of Agile, Waterfall or hybrid methodologies.

Responsibilities

• Coordinate multiple projects from initiation to closure.
• Develop and maintain schedules, milestones, action plans, and status reports.
• Monitor progress, identify risks and dependencies.
• Ensure deliverables meet quality and timelines.
• Facilitate meetings and document decisions; track actions.

Skills

Time management

Organizational skills

Written and verbal communication

Prioritization

Analytical thinking

Problem-solving

Education

Bachelor’s degree in business administration or related field

PMP/CAPM or equivalent certification preferred

Tools

Microsoft Project

Smartsheet

Asana

Monday.com

Jira

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Summary of Objective:

The Senior Project Coordinator supports the successful planning, execution, and completion of projects across the organization. This role serves as a key liaison between project managers, stakeholders, and cross-functional teams to ensure project timelines, deliverables, budgets, and communications are effectively managed. The Senior Project Coordinator provides advanced coordination support, drives project governance activities, identifies risks, and helps implement process improvements to enhance project outcomes.

Essential Duties and Responsibilities:

• Coordinate multiple projects simultaneously from initiation through completion.
• Develop and maintain project schedules, milestones, action plans, and status reports.
• Monitor project progress and proactively identify risks, issues, and dependencies.
• Ensure project deliverables are completed on time and meet quality expectations.
• Facilitate project meetings, document key decisions, and track action items.
• Support project managers in resource planning and workload management.
• Serve as a primary point of contact for project communications.
• Prepare and distribute project updates, dashboards, and executive summaries.
• Collaborate with cross-functional teams to ensure alignment on project objectives.
• Escalate project concerns and risks to leadership as appropriate.
• Maintain project documentation, files, and records in accordance with established standards.
• Track project budgets, expenses, and resource utilization.
• Ensure compliance with organizational project management methodologies and processes.
• Support audit, reporting, and governance requirements.
• Identify opportunities to improve project management tools, workflows, and reporting.
• Recommend and implement best practices to increase efficiency and effectiveness.
• Assist in developing project management templates, procedures, and training materials.
• Mentor and guide junior project coordinators and project team members.

Qualifications:

• Bachelor’s degree in business administration, Project Management, Operations, or a related field required.
• Project Management Professional (PMP), CAPM, or equivalent certification preferred.
• 5+ years of project coordination, project management, operations, or related experience.
• Experience supporting complex, cross-functional projects.
• Experience working with project management tools such as Microsoft Project, Smartsheet, Asana, Monday.com, Jira, or similar platforms.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, Teams, and SharePoint.
• Ability to build effective relationships with stakeholders at all organizational levels.
• Knowledge of project management methodologies, including Agile, Waterfall, and hybrid approaches.

Equal Employment Opportunity (EEO) Statement:
PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.