Senior Project Coordinator

PCI Pharma Services; Bedford (NH); On-site; USD 70,000 - 90,000; Full time

Job summary

PCI Pharma Services is seeking a Senior Project Coordinator to drive planning, execution, and delivery across programs. You will liaison with project managers, stakeholders, and cross-functional teams to manage timelines, budgets, and communications.

The role emphasizes governance, risk identification, and process improvements, with mentorship for junior staff. Ideal candidates bring 5+ years of coordination experience, PMP/CAPM preferred, and strong skills in MS Project, Smartsheet, Jira, and

Qualifications

• Bachelor’s degree in business administration, PM, operations, or related field.
• PM certification (PMP or CAPM) or equivalent preferred.
• 5+ years of project coordination/PM experience.
• Experience supporting complex, cross-functional projects.
• Experience with PM tools: MS Project, Smartsheet, Asana, Monday.com, Jira.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Advanced proficiency with Microsoft Office Suite (Excel, PowerPoint, Teams, SharePoint).
• Ability to build effective relationships with stakeholders at all levels.
• Knowledge of Agile, Waterfall, and hybrid PM methodologies.

Responsibilities

• Coordinate multiple projects from initiation through completion.
• Develop and maintain schedules, milestones, action plans, and status reports.
• Monitor progress and identify risks, issues, and dependencies.
• Ensure deliverables are completed on time and meet quality expectations.
• Facilitate project meetings, document key decisions, and track action items.
• Support project managers in resource planning and workload management.
• Serve as a primary point of contact for project communications.
• Prepare and distribute project updates, dashboards, and executive summaries.
• Collaborate with cross-functional teams to ensure alignment on objectives.
• Escalate concerns and risks to leadership as appropriate.
• Maintain project documentation, files, and records per standards.
• Track project budgets, expenses, and resource utilization.
• Ensure compliance with PM methodologies and processes.
• Support audit, reporting, and governance requirements.
• Identify opportunities to improve tools, workflows, and reporting.
• Recommend and implement best practices to increase efficiency.
• Assist in developing PM templates, procedures, and training materials.
• Mentor and guide junior project coordinators and team members.

Skills

5+ years of project coordination/PM

Cross-functional project experience

Organizational skills

Communication skills

Prioritization

Analytical skills

Problem-solving

Stakeholder management

PM methodologies: Agile/Waterfall/Hybr

Attention to detail

Education

Bachelor's degree in business administration, PM, operations, or related field

PM certification (PMP / CAPM) or equivalent

Tools

Microsoft Project

Smartsheet

Asana

Monday.com

Jira

Microsoft Office Suite

Excel

PowerPoint

Teams

SharePoint

Job description

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Summary Of Objective

The Senior Project Coordinator supports the successful planning, execution, and completion of projects across the organization. This role serves as a key liaison between project managers, stakeholders, and cross-functional teams to ensure project timelines, deliverables, budgets, and communications are effectively managed. The Senior Project Coordinator provides advanced coordination support, drives project governance activities, identifies risks, and helps implement process improvements to enhance project outcomes.

• Coordinate multiple projects simultaneously from initiation through completion.
• Develop and maintain project schedules, milestones, action plans, and status reports.
• Monitor project progress and proactively identify risks, issues, and dependencies.
• Ensure project deliverables are completed on time and meet quality expectations.
• Facilitate project meetings, document key decisions, and track action items.
• Support project managers in resource planning and workload management.
• Serve as a primary point of contact for project communications.
• Prepare and distribute project updates, dashboards, and executive summaries.
• Collaborate with cross-functional teams to ensure alignment on project objectives.
• Escalate project concerns and risks to leadership as appropriate.
• Maintain project documentation, files, and records in accordance with established standards.
• Track project budgets, expenses, and resource utilization.
• Ensure compliance with organizational project management methodologies and processes.
• Support audit, reporting, and governance requirements.
• Identify opportunities to improve project management tools, workflows, and reporting.
• Recommend and implement best practices to increase efficiency and effectiveness.
• Assist in developing project management templates, procedures, and training materials.
• Mentor and guide junior project coordinators and project team members.

Qualifications

• Bachelor’s degree in business administration, Project Management, Operations, or a related field required.
• Project Management Professional (PMP), CAPM, or equivalent certification preferred.
• 5+ years of project coordination, project management, operations, or related experience.
• Experience supporting complex, cross-functional projects.
• Experience working with project management tools such as Microsoft Project, Smartsheet, Asana, Monday.com, Jira, or similar platforms.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• Advanced proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, Teams, and SharePoint.
• Ability to build effective relationships with stakeholders at all organizational levels.
• Knowledge of project management methodologies, including Agile, Waterfall, and hybrid approaches.

Join us and be part of building the bridge between life changing therapies and patients.

Let’s talk future

Equal Employment Opportunity (EEO) Statement

PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

At PCI, Equity and Inclusion are at the core of our company’s purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity - at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.