Project Coordinator

Florida League of Cities, Inc.; Tampa (FL); On-site; USD 34,000 - 40,000; Full time

Job summary

HART in Tampa, FL is seeking a Project Coordinator II to support the PMO team with project and program management activities, including status reviews, change control, financial tracking, and executive reporting.

The role requires an associate degree and MS Office proficiency, with government or public sector experience preferred. It offers a collaborative office environment in Tampa with standard benefits.

Qualifications

• Associate's degree in related field or 4 years of equivalent administrative/project support experience.
• Proficiency in MS Office applications (Outlook, Excel, Word, SharePoint).
• Prior government/public sector experience preferred.

Responsibilities

• Assist in updating and maintaining project documentation and templates for PMO consistency.
• Provide administrative and scheduling support: coordinate meetings, track actions, assist communications.
• Prepare meeting agendas, take notes, and distribute summaries or follow-ups.
• Maintain PMO file structure and organize project documents and team assignments.
• Manage upload/download of project docs on SharePoint; ensure current, organized files.

Skills

Outlook

Excel

Word

SharePoint

Education

Associate's degree in related field

Tools

MS Office

Job description

Location: 4305 E. 21st Ave., Tampa, FL 33605

Salary Range: $24.94/hr. - $28.89

POSITION PURPOSE:

The HART Project Coordinator II will support the PMO team by assisting with project and program management activities. Responsibilities include, managing status reviews, tracking decisions, maintaining change control documentation, supporting financial tracking, preparing executive status reports, and overseeing document management and quality assurance efforts. The coordinator may also perform research and support administrative projects, as needed. This role provides ongoing project support for the PMO, and key initiatives aligned with the strategic goals of the authority.

ESSENTIAL JOB FUNCTIONS:

• Assist in updating and maintaining project documentation and templates to ensure consistency across PMO projects.
• Provide administrative and scheduling support, including coordinating meetings, tracking action items, and assisting with project communications.
• Prepare meeting agendas, take notes, and distribute meeting summaries or follow-up tasks as needed.
• Maintain the PMO’s file structure and organize project-related documents and team assignments as directed.
• Manage the upload and download of project documentation on the SharePoint site, ensuring files are current and properly organized.
• Support special assignments and administrative tasks as directed by the PMO Director.

MARGINAL FUNCTIONS:

• Performs other work-related duties as assigned.

REQUIREMENTS:

Education and Experience:

• Associate's degree in related field; or in lieu of a degree, two (2) years of relevant experience may be substituted for each year of education, for a total of at least four (4) years related administrative or project support experience.
• Proficiency in MS Office applications, including Outlook, Excel, Word and SharePoint).
• Prior experience in government or public sector environment is preferred.

Machines, Tools, & Equipment Used:

• Ability to operate small office equipment.

Licenses/Certifications:

• None

QUALIFICATIONS:

Knowledge, Skills and Abilities:

• Ability to build strong working relationships and communicate accurately with a wide range of internal and external stakeholders.
• Ability to deliver results while maintaining professionalism and positive relationships with project sponsors and stakeholders.
• Ability to work in a dynamic environment and adapt to shifting goals, priorities, and stakeholder needs.
• Ability to analyze situations, identify problems and recommend appropriate solutions.
• Ability to interact professionally with HART staff, consultants, and other external partners.
• Stronge verbal, written and interpersonal communication skills.
• Ability to organize and prioritize work to meet deadlines.
• Ability to be flexible, and work effectively as part of a team.
• Demonstrates a professional and positive approach in all interactions.

Physical Demands/Work Environment:

• Work is performed in a standard office environment.
• May be exposed to potentially intimidating and/or unreceptive members of the public; may occasionally be exposed to dangerous machinery, extreme weather conditions, extreme noise and physical harm.

Supplemental Information

It is the responsibility of all HART employees to provide a safe and secure environment for HART customers, contractors, visitors and fellow co-workers. HART employees are also responsible for:

• Adhering to stated policies and procedures relating to health and safety, security, and quality management.
• Recognizing and reporting all accidents and hazardous conditions.
• Assisting in the development of workplace safety procedures for their respective departments.
• Promoting workplace safety procedures within their department.
• Adhering to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

EEO Compliance: HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law.

ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act.

HART prohibits discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. For more information contact HART Human Resources at [phone], or [e-mail] .

EEO is the Law