Project Coordinator

Phillips Inc; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Phillips Inc. is seeking a Project Coordinator to support project managers and field teams within the Power Division.

You will coordinate schedules, permitting, compliance documentation, and project communications to keep projects authorized, on schedule, and aligned with company standards. Responsibilities include leading Look Ahead meetings, tracking permitting, preparing compliance documents, and maintaining contracts and schedules.

Qualifications

• Bachelor's degree preferred; significant work experience can substitute for education.
• 3+ years of experience in a project support or administrative role.
• Exceptional organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficiency in project management software and Microsoft Office Suite.

Responsibilities

• Coordinate project schedules, including resource allocation and deadlines; monitor adherence to timelines.
• Lead weekly 3-Week Look Ahead meetings for planning; prepare agendas and materials.
• Coordinate and track permitting activities to start work on schedule.
• Prepare and maintain compliance documentation (EAPs, ERPs, utility locate records).
• Manage project communications and act as the point of contact for updates.
• Maintain contracts, change orders, and project schedules.
• Assist with quality control to ensure compliance with standards.
• Resolve issues affecting scope, schedule, or quality.
• Coordinate travel and provide admin support for field personnel.

Skills

Organizational skills

Communication skills

MS Office proficiency

Project coordination

Education

Bachelor's degree preferred

Tools

Project management software

Microsoft Office Suite

Job description

The Project Coordinator supports project managers and field teams in the Power Division by coordinating schedules, permitting, compliance documentation, and project communications. The role keeps projects authorized, on schedule, and in line with company standards and project specifications.

Essential Duties and Responsibilities:

• Coordinate project schedules, including resource allocation and deadlines; monitor adherence to timelines.
• Lead and facilitate weekly 3-Week Look Ahead meetings to support project planning and operational readiness; prepare agendas and ensure all necessary project materials are available.
• Coordinate and track permitting activities to ensure projects are authorized to begin work on schedule.
• Prepare and maintain project compliance documentation, including Environmental Action Plans (EAPs), Emergency Response Plans (ERPs), and utility locate records.
• Manage project communications, act as a point of contact for project updates, and distribute information to the project team.
• Maintain detailed project documentation, including contracts, change orders, and project schedules.
• Assist with quality control processes, ensuring compliance with company standards and project specifications.
• Resolve issues that affect project scope, schedule, and quality.
• Coordinate travel accommodations and provide administrative support for field personnel and project teams.

Key Areas of Ownership:

• 3-Week Look Ahead Meeting Facilitation
• EAP & ERP Management
• Utility Locate Verification
• Field Support & Logistics Coordination

Requirements:

• Exceptional organizational and multitasking skills.
• Strong communication and interpersonal skills to effectively collaborate with team members and stakeholders.
• Proficiency in project management software and Microsoft Office Suite.
• Capability to work under pressure and meet deadlines.

Education and Experience:

• Bachelor's degree preferred; significant work experience in project management or a related field can substitute for education.
• 3+ years of experience in a project support or administrative role, preferably in a construction or engineering environment.

Candidates who accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination. This exam is essential to ensure that all potential employees meet the necessary health and fitness standards for the role. The examination includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any potential medical conditions that could interfere with job performance, and verify that the candidate is capable of safely performing the essential duties of the position.

Completion and clearance of this physical are mandatory steps in the hiring process.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.