Construction Project Coordinator - Field & Compliance

Phillips Inc; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Phillips Inc. is seeking a Project Coordinator to support project managers and field teams within the Power Division.

You will coordinate schedules, permitting, compliance documentation, and project communications to keep projects authorized, on schedule, and aligned with company standards. Responsibilities include leading Look Ahead meetings, tracking permitting, preparing compliance documents, and maintaining contracts and schedules.

Qualifications

• Bachelor's degree preferred; significant work experience can substitute for education.
• 3+ years of experience in a project support or administrative role.
• Exceptional organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficiency in project management software and Microsoft Office Suite.

Responsibilities

• Coordinate project schedules, including resource allocation and deadlines; monitor adherence to timelines.
• Lead weekly 3-Week Look Ahead meetings for planning; prepare agendas and materials.
• Coordinate and track permitting activities to start work on schedule.
• Prepare and maintain compliance documentation (EAPs, ERPs, utility locate records).
• Manage project communications and act as the point of contact for updates.
• Maintain contracts, change orders, and project schedules.
• Assist with quality control to ensure compliance with standards.
• Resolve issues affecting scope, schedule, or quality.
• Coordinate travel and provide admin support for field personnel.

Skills

Organizational skills

Communication skills

MS Office proficiency

Project coordination

Education

Bachelor's degree preferred

Tools

Project management software

Microsoft Office Suite

Job description

Phillips Inc. is seeking a Project Coordinator to support project managers and field teams within the Power Division.

You will coordinate schedules, permitting, compliance documentation, and project communications to keep projects authorized, on schedule, and aligned with company standards. Responsibilities include leading Look Ahead meetings, tracking permitting, preparing compliance documents, and maintaining contracts and schedules.