Project Coordinator

Phillips Infrastructure; Tampa (FL); Presencial; USD 44.000 - 62.000; Jornada completa

Descripción de la vacante

Phillips Infrastructure in Tampa, FL is seeking a Project Coordinator in the Power Division to support project managers and field teams. You will coordinate schedules, permits, compliance documents, and project communications to keep projects authorized and on schedule.

Responsibilities include leading Look Ahead meetings, maintaining documentation, and supporting field logistics. A bachelor’s degree is preferred with 3+ years in project support or related roles.

Formación

• Bachelor’s degree preferred; significant work experience in project management support can substitute.
• 3+ years of experience in a project support or administrative role, preferably in construction or engineering.

Responsabilidades

• Coordinate project schedules, including resource allocation and deadlines; monitor adherence to timelines.
• Lead and facilitate weekly 3-Week Look Ahead meetings; prepare agendas and materials.
• Coordinate permitting activities to ensure work starts on schedule.
• Prepare and maintain project compliance documentation, including EAPs/ERPs and utility locate records.
• Manage project communications and act as the point of contact for updates.
• Maintain detailed project documentation (contracts, change orders, schedules).
• Assist with quality control to ensure company standards and specs.
• Resolve issues affecting scope, schedule, and quality.
• Coordinate travel and provide admin support for field personnel and teams.

Conocimientos

Organizational skills

Multitasking

Communication

Interpersonal skills

Pressure tolerance

Educación

Bachelor’s degree

Herramientas

Microsoft Office Suite

Project management software

Descripción del empleo

Summary

The Project Coordinator supports project managers and field teams in the Power Division by coordinating schedules, permitting, compliance documentation, and project communications. The role keeps projects authorized, on schedule, and in line with company standards and project specifications.

• Coordinate project schedules, including resource allocation and deadlines; monitor adherence to timelines.
• Lead and facilitate weekly 3-Week Look Ahead meetings to support project planning and operational readiness; prepare agendas and ensure all necessary project materials are available.
• Coordinate and track permitting activities to ensure projects are authorized to begin work on schedule.
• Prepare and maintain project compliance documentation, including Environmental Action Plans (EAPs), Emergency Response Plans (ERPs), and utility locate records.
• Manage project communications, act as a point of contact for project updates, and distribute information to the project team.
• Maintain detailed project documentation, including contracts, change orders, and project schedules.
• Assist with quality control processes, ensuring compliance with company standards and project specifications.
• Resolve issues that affect project scope, schedule, and quality.
• Coordinate travel accommodations and provide administrative support for field personnel and project teams.

Summary

The Project Coordinator supports project managers and field teams in the Power Division by coordinating schedules, permitting, compliance documentation, and project communications. The role keeps projects authorized, on schedule, and in line with company standards and project specifications.

Essential Duties And Responsibilities

• Coordinate project schedules, including resource allocation and deadlines; monitor adherence to timelines.
• Lead and facilitate weekly 3-Week Look Ahead meetings to support project planning and operational readiness; prepare agendas and ensure all necessary project materials are available.
• Coordinate and track permitting activities to ensure projects are authorized to begin work on schedule.
• Prepare and maintain project compliance documentation, including Environmental Action Plans (EAPs), Emergency Response Plans (ERPs), and utility locate records.
• Manage project communications, act as a point of contact for project updates, and distribute information to the project team.
• Maintain detailed project documentation, including contracts, change orders, and project schedules.
• Assist with quality control processes, ensuring compliance with company standards and project specifications.
• Resolve issues that affect project scope, schedule, and quality.
• Coordinate travel accommodations and provide administrative support for field personnel and project teams.

  Key Areas Of Ownership

  • 3-Week Look Ahead Meeting Facilitation
  • Permitting Coordination
  • EAP & ERP Management
  • Utility Locate Verification
  • Project Documentation (contracts, change orders, schedules)
  • Field Support & Logistics Coordination

  Requirements

  • Exceptional organizational and multitasking skills.
  • Strong communication and interpersonal skills to effectively collaborate with team members and stakeholders.
  • Proficiency in project management software and Microsoft Office Suite.
  • Capability to work under pressure and meet deadlines.

  Education And Experience

  • Bachelor’s degree preferred; significant work experience in project management or a related field can substitute for education.
  • 3+ years of experience in a project support or administrative role, preferably in a construction or engineering environment.

  Candidates who accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination. This exam is essential to ensure that all potential employees meet the necessary health and fitness standards for the role. The examination includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any potential medical conditions that could interfere with job performance, and verify that the candidate is capable of safely performing the essential duties of the position.

  Completion and clearance of this physical are mandatory steps in the hiring process.