Project Coordinator

VJS Construction Services, Inc.; City of Pewaukee (WI); Presencial; USD 42 000 - 62 000; Tempo integral

Resumo da oferta

VJS Construction Services, Inc. is seeking a Project Coordinator to assist project management with organization, documentation and administrative duties across multiple active projects.

The role involves preparing startup information, handling contract and shop drawings, and supporting closeout activities. The position requires strong computer skills (Excel/Word/Outlook) and effective communication with clients, subcontractors and staff.

Qualificações

• Preferred Associate degree with 2-3 years of construction related experience.
• Experience using project management software is a plus.
• Excellent communication skills with clients, subcontractors and staff.

Responsabilidades

• Collects and organizes information for the preparation of project start up.
• Assists project management with contract documents, shop drawings, subcontract documentation, contract maintenance and other project information.
• Assists project management with administrative support.
• Responsible for initiating closeout procedures in preparation for hand-off to Closeout Specialist.
• Assists Closeout Specialist with close-out activities, including punch list, resolution of warranty, O&M manuals and as-built drawings.
• Tracks the submittal, RFI, construction bulletin and addendum process.
• Secures and furnishes information to complete various reports and composes original correspondence.
• Assists in creating bid invitation lists for those projects assigned if Estimating Department is not already involved.
• Assist the project team with properly archiving construction documents.
• Back up other teams and employees as needed.
• Responsible for archiving all project documentation.
• Responsible for organizing and filing of all team project documentation.
• Assist with project communications and relations.
• Performs other duties as required by management.

Conhecimentos

Strong computer skills

Verbal and written communication

Organizational skills

Formação académica

Associate degree with construction experience

Ferramentas

Viewpoint

Procore

Textura

Excel

Word

Outlook

Descrição da oferta de emprego

The Project Coordinator assists project management with the organization, documentation and administrative duties on multiple projects in progress.

ESSENTIAL FUNCTIONS

• Collects and organizes information for the preparation of project start up.
• Assists project management with contract documents, shop drawings, subcontract documentation, contract maintenance and other project information.
• Assists project management with administrative support.
• Responsible for initiating closeout procedures in preparation for hand-off to Closeout Specialist.
• Assists Closeout Specialist with close-out activities, including punch list, resolution of warranty, O & M manuals and as-built drawings. May be responsible for closeout process if Closeout Specialist is unavailable.
• Tracks the submittal, RFI, construction bulletin and addendum process.
• Secures and furnishes information to complete various reports and composes original correspondence.
• Assists in creating bid invitation lists for those projects assigned if Estimating Department is not already involved.
• Assist the project team with properly archiving construction documents.
• Back up other teams and employees as needed.
• Responsible for archiving all project documentation.
• Responsible for organizing and filing of all team project documentation.
• Assist with project communications and relations.
• Performs other duties as required by management.

Skills and qualifications

• Strong computer skills including proficiency using Excel, Word and outlook; project management and scheduling software knowledge helpful. Prefer Viewpoint, Procore and Textura knowledge a plus.
• Excellent verbal and written communication skills and the ability to establish and maintain effective working relationships with clients, subcontractors, and office staff.
• Use required office equipment proficiently; plan, prioritize and organize work effectively; analyze problems, propose reasonable solutions, make logical decisions, carry-out decisions made, and follow-up with feedback where appropriate.

Travel required

The majority of this job is in a professional office environment. This position does require travel to and from local jobsites. Up to 20% local travel.

Supervisory Responsibility

None

Work Environment

Professional office environment and on construction sites, which may have uneven surfaces, and uncontrolled environmental conditions such as wind, rain, ice, and snow.

Hours

40 hours per week – 7:30 a.m. to 5:00 p.m. Monday to Thursday and 7:30 a.m. to 3 p.m. Friday.Employee may be asked to work outside of standard operating hours to meet deadlines of our clients.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at a time.

Position Requirements

Required Education and Experience

• Preferred Associate degree with 2-3 years of construction related experience.

Equal Opportunity Employer

VJS Construction Services policy is to select, train and promote the best candidate for each job regardless of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation or national origin or any other protected class. Equal Opportunity Employment refers to employee recruiting, hiring, administering salary, training, transfers, promotions, counseling, terminations, and all other conditions or privileges of employment.