Project Coordinator

Greenkey Resources LLC; Stony Brook (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

Green Key Resources LLC is seeking a detail-oriented Project Coordinator to support organizational change initiatives with meticulous coordination and operational assistance. You will collaborate with leadership, training, and communications teams to ensure seamless program execution and stakeholder engagement.

Responsibilities include maintaining trackers, coordinating meetings, and producing professional presentations to advance organizational objectives in a dynamic environment.

Qualifications

• Bachelor’s degree or equivalent education in a related field.
• Minimum of two years of experience in project coordination, program support, or administrative assistance.
• Proficiency in Google Workspace or similar productivity tools for collaboration and documentation.
• Strong communication skills, including professional correspondence and proofreading capabilities.
• Ability to manage multiple assignments, stakeholders, and deadlines with precision and efficiency.
• Preferred experience in organizational change management or supporting transformation initiatives.
• Experience in higher education, government, or large organizations is advantageous.
• Familiarity with project management and event coordination processes.

Responsibilities

• Provide comprehensive project coordination and administrative support for change management programs.
• Maintain accurate program documentation, including rosters, trackers, and attendance records.
• Coordinate logistics for meetings, training sessions, and events, ensuring all requirements are met.
• Support the creation and distribution of newsletters, presentations, and other communications materials.
• Document meeting notes, decisions, and action items to facilitate follow-ups and accountability.
• Monitor program deadlines and priorities, escalating risks or issues as needed.
• Assist in feedback collection, survey distribution, and engagement activities to enhance program effectiveness.
• Recommend process improvements to streamline workflows and increase operational efficiency.

Skills

Google Workspace

Communication skills

Time management

Event coordination

Stakeholder management

Education

Bachelor’s degree

Job description

Project Coordinator Overview

• Project Coordinator will support organizational change initiatives through meticulous project coordination and operational assistance.
• Collaborate with leadership, training, and communication teams to ensure seamless program execution and stakeholder engagement.
• Maintain program trackers, records, and schedules to ensure accurate documentation and timely updates.
• Coordinate meetings, events, and onboarding processes to enhance participant involvement and program efficiency.
• Assist in producing professional presentations and communications to support organizational objectives.
• Ideal for candidates who are detail-oriented, service-focused, and adept at managing complex projects.
• Opportunity to contribute to impactful change management and transformation initiatives within a dynamic environment.

Project Coordinator Key Responsibilities & Duties

• Provide comprehensive project coordination and administrative support for change management programs.
• Maintain accurate program documentation, including rosters, trackers, and attendance records.
• Coordinate logistics for meetings, training sessions, and events, ensuring all requirements are met.
• Support the creation and distribution of newsletters, presentations, and other communications materials.
• Document meeting notes, decisions, and action items to facilitate follow-ups and accountability.
• Monitor program deadlines and priorities, escalating risks or issues as needed.
• Assist in feedback collection, survey distribution, and engagement activities to enhance program effectiveness.
• Recommend process improvements to streamline workflows and increase operational efficiency.

Project Coordinator Job Requirements

• Bachelor’s degree or equivalent education and relevant experience in project coordination or administration.
• Minimum of two years of experience in project coordination, program support, or administrative assistance.
• Proficiency in Google Workspace or similar productivity tools for collaboration and documentation.
• Strong communication skills, including professional correspondence and proofreading capabilities.
• Ability to manage multiple assignments, stakeholders, and deadlines with precision and efficiency.
• Preferred experience in organizational change management or supporting transformation initiatives.
• Experience in higher education, government, or large organizations is advantageous.
• Familiarity with project management and event coordination processes.