Project Manager

The Judge Group; Wisconsin; Hybrid; USD 48,000 - 60,000; Full time

Job summary

The Judge Group is seeking a highly organized Project Coordinator to support planning, execution, communication, and reporting of business and technology initiatives across the organization. You will work with project managers, business leaders, technical teams, and stakeholders to ensure projects are delivered on time and within scope.

The ideal candidate has experience coordinating project activities, maintaining documentation, and tracking progress.

Qualifications

• Associate's or Bachelor's degree or equivalent professional experience.
• 1-3+ years of experience supporting projects or cross-functional programs.
• Ability to coordinate activities across multiple stakeholders and priorities.
• Strong organizational, analytical, and communication skills.
• Experience creating and maintaining project documentation, reports, schedules, trackers, and meeting materials.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Support project managers in developing and maintaining project plans, schedules, status reports, risk logs, issue logs, action item trackers, and other project documentation.
• Coordinate project meetings, prepare agendas, document meeting outcomes, track action items, and follow up on deliverables.
• Maintain project records and artifacts in approved project management tools and repositories.
• Assist with project reporting, ensuring information is accurate, organized, and available for leadership review.
• Track project milestones, schedules, deliverables, budgets, and resource utilization.
• Identify project risks, issues, dependencies, and potential roadblocks, escalating concerns when appropriate.
• Prepare project status updates, stakeholder communications, dashboards, and meeting summaries.
• Support project governance and reporting activities by collecting, validating, and summarizing project data.
• Partner with business leaders, project sponsors, technical teams, vendors, and stakeholders to ensure alignment and project transparency.
• Facilitate communication among project participants to support effective execution and issue resolution.
• Help coordinate change requests, readiness activities, testing efforts, implementation plans, and project closeout activities.
• Assist with resource planning and capacity tracking.
• Support budget monitoring, forecast tracking, variance analysis, and project financial reporting.
• Help identify resource constraints and communicate potential impacts on project timelines.
• Manage smaller projects or defined workstreams with limited supervision.
• Track progress, coordinate deliverables, facilitate meetings, and provide status reporting.
• Escalate risks, issues, and decisions requiring management support.

Skills

Organizational skills

Analytical skills

Communication

Multitasking

Documentation

Education

Associate's degree

Bachelor's degree

Equivalent professional experience

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Microsoft Project

Smartsheet

Jira

Azure DevOps

Job description

Hybrid (Travel as Needed)

About the Opportunity

We are seeking a highly organized and detail-oriented Project Coordinator to support the planning, execution, communication, and reporting of business and technology initiatives across the organization. This role works closely with project managers, business leaders, technical teams, and stakeholders to help ensure projects are delivered on time, within scope, and aligned with organizational goals.

The ideal candidate has experience coordinating project activities, managing documentation, facilitating communication across teams, and tracking project progress. This position offers an excellent opportunity for someone looking to grow within a project management career path while gaining exposure to enterprise-level initiatives.

Key Responsibilities

Project Coordination & Administration

• Support project managers in developing and maintaining project plans, schedules, status reports, risk logs, issue logs, action item trackers, and other project documentation.
• Coordinate project meetings, prepare agendas, document meeting outcomes, track action items, and follow up on deliverables.
• Maintain project records and artifacts in approved project management tools and repositories.
• Assist with project reporting, ensuring information is accurate, organized, and available for leadership review.

Project Monitoring & Reporting

• Track project milestones, schedules, deliverables, budgets, and resource utilization.
• Identify project risks, issues, dependencies, and potential roadblocks, escalating concerns when appropriate.
• Prepare project status updates, stakeholder communications, dashboards, and meeting summaries.
• Support project governance and reporting activities by collecting, validating, and summarizing project data.

Stakeholder & Team Collaboration

• Partner with business leaders, project sponsors, technical teams, vendors, and stakeholders to ensure alignment and project transparency.
• Facilitate communication among project participants to support effective execution and issue resolution.
• Help coordinate change requests, readiness activities, testing efforts, implementation plans, and project closeout activities.
• Assist with resource planning and capacity tracking.
• Support budget monitoring, forecast tracking, variance analysis, and project financial reporting.
• Help identify resource constraints and communicate potential impacts on project timelines.
• Manage smaller projects or defined workstreams with limited supervision.
• Track progress, coordinate deliverables, facilitate meetings, and provide status reporting.
• Escalate risks, issues, and decisions requiring management support.

Qualifications

Required

• Associate's degree, Bachelor's degree, or equivalent professional experience.
• 1-3+ years of experience supporting projects, business initiatives, operational improvements, technology implementations, or cross-functional programs.
• Demonstrated ability to coordinate activities across multiple stakeholders and manage competing priorities.
• Strong organizational, analytical, and communication skills.
• Experience creating and maintaining project documentation, reports, schedules, trackers, and meeting materials.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Teams, and SharePoint.

Preferred

• Experience as a Project Coordinator, Project Analyst, PMO Analyst, Business Analyst, Implementation Coordinator, or similar role.
• Experience supporting project managers and project teams in a PMO or project delivery environment.
• Exposure to project planning, risk management, change management, resource tracking, and project financial tracking.
• Experience working with project management tools such as Microsoft Project, Smartsheet, Jira, Azure DevOps, or similar platforms.
• Experience in insurance, financial services, technology, healthcare, or other regulated industries.
• CAPM, Agile, Scrum, Lean Six Sigma, PMP (or pursuit of certification) is a plus.

Success Factors

• Highly organized with exceptional attention to detail.
• Strong follow-through and accountability.
• Ability to build relationships and influence without direct authority.
• Effective written and verbal communication skills.
• Comfortable working in a fast-paced environment with changing priorities.
• Customer-focused mindset with a proactive approach to problem solving.
• Desire to develop and advance within the project management profession.