Project Coordinator

Jade Business Services (JBS); Stafford (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

Jade Business Services invites a Project Coordinator to support planning, coordination, documentation, and day‑to‑day activities. The role works with project managers, team members, clients, and stakeholders to keep projects on track and deliverables aligned.

You will manage schedules, milestones, risk notes, and status reports using Excel, Jira, Smartsheet, and related tooling. Strong communication and organizational skills, plus attention to detail, are essential for success in this position.

Qualifications

• 1–3 years of experience in project coordination, project support, or project administration.
• Strong communication, organizational, and follow-up skills.
• Proficiency in MS Excel, Word, PowerPoint, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and documentation skills.
• Experience with Jira, Confluence, MS Project, Smartsheet, or similar tools is a plus.

Responsibilities

• Coordinate project activities, meetings, and schedules.
• Track project timelines, milestones, deliverables, and action items.
• Maintain project documentation, status reports, and project trackers.
• Follow up with team members on pending tasks and deadlines.
• Prepare meeting agendas, notes, and follow-up actions.
• Communicate project updates to internal teams and stakeholders.
• Assist Project Managers with planning, reporting, and administrative activities.
• Identify and elevate project risks, issues, and delays.
• Maintain project-related data using Excel, Jira, Smartsheet, or similar tools.
• Support resource coordination and project scheduling.

Skills

Project coordination

Communication

Organizational skills

Attention to detail

Documentation

Tools

MS Excel

MS Word

PowerPoint

Outlook

Jira

Confluence

MS Project

Smartsheet

Job description

We are looking for a Project Coordinator to support project planning, coordination, documentation, and day-to-day project activities. The ideal candidate will work closely with project managers, team members, clients, and stakeholders to ensure projects stay on track.

Key Responsibilities:

• Coordinate project activities, meetings, and schedules.
• Track project timelines, milestones, deliverables, and action items.
• Maintain project documentation, status reports, and project trackers.
• Follow up with team members on pending tasks and deadlines.
• Prepare meeting agendas, notes, and follow-up actions.
• Communicate project updates to internal teams and stakeholders.
• Assist Project Managers with planning, reporting, and administrative activities.
• Identify and elevate project risks, issues, and delays.
• Maintain project-related data using Excel, Jira, Smartsheet, or similar tools.
• Support resource coordination and project scheduling.

Basic Qualifications:

• 1–3 years of experience in project coordination, project support, or project administration.
• Strong communication, organizational, and follow-up skills.
• Proficiency in MS Excel, Word, PowerPoint, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and documentation skills.
• Experience with Jira, Confluence, MS Project, Smartsheet, or similar tools is a plus.

Preferred Qualifications:

• Experience working in the Energy/Utilities domain is preferred.
• Basic knowledge of project management methodologies.
• Experience working with cross-functional teams.
• Ability to communicate effectively with technical and non-technical stakeholders.